Proposal Writer

S.I. Systems ULC • Ottawa, ON

2d • CA$0 - CA$60,000 • Hybrid

About The Position

Join S.i. Systems as a Proposal Writer and become part of our growing AI-Enabled Proposals Office. This opportunity is ideal for recent graduates or professionals looking to transition into proposal writing, business development, or strategic communications. In this role, you'll create clear, compelling proposal content for competitive bids, leveraging generative AI tools, streamlined processes, and a centralized content library. Working closely with Proposal Managers, Capture Leads, and subject matter experts, you'll help deliver high-quality, compliant proposals that drive winning outcomes. Our Proposals team is collaborative, innovative, client-focused, and loves to win. If you're detail-oriented, eager to learn, and excited to work with leading-edge tools, we'd love to hear from you.

Requirements

• Strong professional writing skills, ideally in business development, consulting, communications, or technical environments.
• Formal education, a degree, diploma, or equivalent experience in a related field such as English, technical writing, communications, marketing, business, or a similar discipline.
• High proficiency with Microsoft Office (Word, Excel, Power Point) and Adobe Professional.
• Comfort working with AI writing tools, standardized templates, and content libraries.
• Experience producing structured content aligned to defined criteria, rubrics, or specifications.
• Ability to synthesize information from multiple sources into a cohesive narrative.
• Strong attention to detail and commitment to accuracy and quality.
• Must be able to work in a fast-paced results driven environment with multiple projects and tight deadlines.
• Keen attention to details, proven organizational and time management skills.
• To be eligible for this role, you must have or be eligible to obtain a Government of Canada Reliability Status Screening (Canadian Citizen or Permanent Resident AND have resided in Canada for the last 5 consecutive years).

Nice To Haves

• Experience with proposal automation or content management platforms (e.g., Responsive, SharePoint).
• Exposure to marketing communications, proposal coordination, or project-based work.
• Interest in AI-enabled workflows or continuous process improvement.

Responsibilities

• Draft and refine proposal sections for first- and second-stage submissions using AI-assisted tools.
• Translate complex technical and business input into clear, customer-focused narratives.
• Maintain consistent tone, structure, and messaging across deliverables.
• Ensure content meets solicitation instructions, evaluation criteria, templates, and formatting standards.
• Use AI-enabled quality checks to review structure, grammar, consistency, and compliance.
• Partner with Proposal Managers, Capture teams, and SMEs to gather and validate content.
• Support the integration of win themes, differentiators, and customer insights.
• Maintain and enhance reusable content in the centralized proposal library.
• Contribute to improvements in templates, workflows, and AI-enabled writing practices.

Benefits

• Compensation structure that includes both base and bonus
• Competitive Health and Wellness benefits that start on your first day of employment
• 3 weeks of paid vacation plus 6 flex days
• Birthday day off
• 5 paid volunteer days per year
• Opportunities to develop your career and grow in Canada’s largest IT staffing company
• A commitment to learning – training, resources and tools provided to all employees
• Be part of a high-impact environment where you'll collaborate across teams, influence key initiatives, and see the results of your work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree