Proposal Writer 1 - Part Time

Singota Solutions•Bloomington, IN

7d•Remote

About The Position

Actively participates in the Client Services and Business Development functions for the company. Responsible for writing, revising, renewing, and preparing client-ready project plans, amendment versions, budgetary estimates, project timelines, supporting information, and proposals for all Singota service lines. This role involves interacting with the Business Development (BD) and Client Services (CS) teams to meet Requests for Proposals (RFPs), coordinating with the Senior Proposal Writer for Subject Matter Expert (SME) meetings, and working with key stakeholders to define project scope, strategy, resource requirements, timelines, deliverables, and pricing. The Proposal Writer will prepare detailed project proposals, including supporting materials like cost workbooks and high-level Gantt charts, ensuring accuracy in spelling, grammar, punctuation, information, formatting, and professional presentation. They will also assist in tracking the status of Project Plans and compiling necessary requirements. The role requires continuous learning about project and proposal inputs to reduce dependence on the Senior Proposal Writer. Ensuring proposals are complete, on time, accurate, and within company guidelines is crucial. The position also involves developing and maintaining an understanding of company capabilities, service offerings, and strategic goals, as well as maintaining accurate contract templates, questionnaires, and client files. Regular communication and written reporting on performance to the Supervisor are expected, along with compliance with quality and safety management systems. General support is required, including performing multiple tasks outside the department as needed, such as backing up business development staff, business travel, and marketing support.

Requirements

Customer service oriented
Positive attitude and good judgment – reflective of company values
Excellent computer skills – specifically Word and Excel
Excellent communication skills – oral and written
Trustworthiness and personal integrity – able to maintain a high degree of confidentiality
Self-starter willing to take initiative
Positive attitude and good judgment; respected by peers and clients
Excellent time management and organizational skills
Attention to detail
Responsive to tight timelines
Ability to multitask
Minimum 2 years sales, business development or Client Services experience required
Experience writing highly technical proposals
Proficiency in MS Office products & CRM system
Minimum of BS in business, management or applicable scientific field

Nice To Haves

Minimum 4 years pharmaceutical and/or life sciences industry experience preferred

Responsibilities

Writing, revising, renewing, and preparing client-ready project plans, amendment versions, budgetary estimates, project timelines, supporting information, and proposals for all Singota service lines.
Interacting with the Business Development (BD) team and Client Services (CS) team to meet Requests for Proposals (RFPs).
Coordinating with the Senior Proposal Writer to schedule Subject Matter Expert (SME) meetings for RFP reviews.
Working with key stakeholders (SMEs, Project Managers, etc.) to clearly define project scope, strategy, resource requirements, timelines, deliverables, and pricing.
Preparation of detailed project proposals, including supporting materials such as cost workbooks and high-level Gantt charts.
Ensuring proper spelling, grammar, punctuation, sentence structure, accuracy of information presented, document formatting and dating, confidentiality, professional presentation, consistency, completeness, and accuracy of all aspects of the documents prepared.
Assisting the Senior Proposal Writer with tracking the status of all Project Plans in process and circulating them for review.
Identifying and compiling all necessary requirements and details required to compile project plans and proposals.
Continuously learning about the various key inputs to projects and proposals, and based on the knowledge gained, reducing the dependence on the Senior Proposal Writer for Project Plan efforts.
Ensuring that proposals are complete, on time, accurate, and fit within company guidelines and capabilities.
Developing and maintaining a current and thorough understanding of company capabilities, service offerings, current and prospect projects, and strategic goals.
Maintaining accurate and complete contract templates, questionnaires, and client files with various versions and supporting documentation.
Providing regular communications and written reporting on performance to the Supervisor.
Complying with quality and safety management systems including requirements for documentation, training, system use, SOPs, processes, and procedures.
Providing general support required of a company where everyone is expected to perform multiple tasks both inside and outside their department to meet the needs of the business. Examples may include being a backup for business development staff, business travel, and marketing support.