INTERNAL APPLICANTS ONLY - Proposal Support Specialist (Hybrid)

Lakeshore Learning Materials, LLC•Carson, CA

16h•$26 - $35•Hybrid

About The Position

When an educator or school places an order with Lakeshore, a lot of precise behind-the-scenes work makes sure the right products show up at the right time. As a Proposal Support Specialist, you'll own the setup and accuracy of sourced products in our ERP system — keeping orders on track, data clean, and internal teams aligned. It's detailed, meaningful work that directly supports the teachers and families we serve every day. Please note that this position is open to internal candidates only. External candidates who apply will not be considered for this role.

Requirements

2+ years of experience in order processing, data entry, operations coordination, or a closely related role.
High school diploma or GED.
Proficiency in Microsoft Office Suite — especially Excel and Outlook — and a track record of picking up new systems quickly.
Clear written and verbal communication skills, with the ability to coordinate across teams that may have different priorities.

Nice To Haves

Associate's or Bachelor's degree in Business, Supply Chain, or a related field.
Hands-on experience with an ERP system or in a high-volume fulfillment or order management environment.
You catch what others miss — errors in a spreadsheet, a quantity that doesn't match the scope document, a detail that could cause a delay downstream.
When a discrepancy surfaces, you move toward it rather than around it, and you follow it through to resolution without being asked twice.
You stay organized even when the work is fast-moving and priorities shift, because you know that clean records today prevent bigger problems tomorrow.

Responsibilities

Set up sourced products end-to-end in our ERP system, ensuring every item detail, selection, and quantity is accurate before an order moves forward.
Review and cross-reference project documentation and community scope to verify order accuracy prior to data entry.
Partner with Purchasing, Sales, and Planning Operations to confirm product setup is complete and materials are available when orders need to ship.
Communicate clearly with internal teams — including Accounting and the sales field — to surface and resolve pricing discrepancies before they affect an order.
Identify and reconcile moderately complex order or data discrepancies in a timely way, keeping workflows moving and records reliable.
Maintain organized, audit-ready electronic order files in line with company policies and compliance requirements.