Proposal Specialist, Sales Effectiveness

Aya Healthcare Inc.

9h • $83,000 - $90,000

About The Position

The Proposal Specialist serves as the process owner of the proposal lifecycle, ensuring compliant, timely, and fully documented proposal execution. The role provides structured governance across capture management, proposal management, executive review, submission, debrief, and refinement while maintaining system-of-record integrity and cross-functional alignment. The specialist promotes adoption of proposal standards and governance, acts as a process advocate across workforce solutions, legal, finance, and subject matter experts (SMEs), and adapts to changing timelines, tools, and proposal complexity.

Requirements

• 3–5 years of experience in proposal coordination, project management, capture management, or operations.
• Experience managing cross-functional teams in deadline-driven environments.
• Familiarity with government and commercial procurement processes.
• Experience with proposal or project management tools such as Responsive, Monday.com, or SharePoint.
• Understanding of the full proposal lifecycle from capture through debrief.
• Familiarity with gate reviews and Color Team governance structures.
• Knowledge of compliance requirements, documentation standards, and submission protocols.
• Working knowledge of pricing coordination processes and rate analysis integration.
• Understanding of system-of-record accountability and metadata tracking.
• Ability to manage complex timelines and deliverables under tight deadlines; facilitate structured meetings; oversee compliance; prioritize multiple concurrent proposals; identify and mitigate risks; and collaborate effectively.
• Ability to maintain composure under compressed timelines, enforce stakeholder accountability, ensure auditable documentation, promote continuous improvement, adapt to evolving tools and standards, and demonstrate ownership, professionalism, and attention to detail.

Nice To Haves

• Strong understanding of structured proposal methodologies such as APMP or Shipley.

Responsibilities

• Lead the RFP shred and develop proposal project plans covering SME assignments, deadlines, compliance requirements, and escalation points.
• Schedule and facilitate Blue, Pink, Green, and Red Color Team meetings, ensuring governance timelines and structured checkpoints are followed.
• Monitor compliance, Q&A submissions, amendments, formatting requirements, pricing alignment, and version control during proposal development.
• Escalate timeline risks, compliance gaps, and SME responsiveness concerns to leadership as needed.
• Facilitate Maroon and Gold Team reviews, incorporate Legal and Executive feedback, and manage final submission logistics.
• Submit proposals ahead of deadlines, retain proof of submission, and maintain complete documentation in the system of record.
• Lead internal debrief sessions, document lessons learned, and update proposal metadata to support continuous improvement.
• Champion adoption of RFP Reimagine standards, gate reviews, and Color Team governance.
• Serve as a process advocate and change agent across workforce solutions, Legal, Finance, and SMEs.
• Adapt to evolving proposal processes and digital tools, shifting timelines, and varying proposal complexity.

Benefits

• Free premium medical, dental, life, and vision insurance.
• Generous 401(k) match.
• Other benefits for eligible employees and where required by applicable law, including reimbursements and discretionary bonuses.
• Paid sick leave in accordance with applicable laws; the general policy accrues one hour for every 30 hours worked, subject to applicable law.
• Celebrations and rewards when company goals are met.
• Company-sponsored virtual events, happy hours, and team-building activities, plus a birthday treat.
• Unlimited DTO (time off).
• Virtual yoga, meditation, or boot camp classes offered daily.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed