Proposal Specialist

AVI-SPL

9d

About The Position

As a Proposal Specialist, you will be responsible for overseeing all organizational aspects of daily proposals, ensuring the security and integrity of all documents. Key duties include coordinating the internal flow and review of proposal outputs, scheduling tasks and meetings, and creating detailed proposal plans with defined milestones, templates, and writing assignments. This role provides case studies, references, and project team bios, while managing the overall proposal process to ensure compliance with deadlines and quality standards. This position assists with proposal delivery, contributes to performance improvements, manages collateral in a centralized database, and builds relationships with sales personnel.

Requirements

• Excellent analytical and structured problem-solving skills
• Excellent capability to switch tasks while adapting to changing priorities
• Energized self-starter capable of working and thinking independently and ensuring to meet deadlines
• Excellent attention to detail and organizational skills
• Must have clear and professional communication skills (written and oral) both internally and externally
• Proficient with Microsoft Office (Word, Excel, Outlook)
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Demonstrated Seller focus and client communication skills

Responsibilities

• Responsible for all organizational aspects and required response materials for day-to-day proposals ensuring security and integrity of all proposal documents
• Lead for coordinating internal flow and review of all proposal outputs
• Coordinates schedules and all associated meetings
• Creates proposal plan, schedules: tasks, internal milestones, defines SMEs required, compliance matrix, tailored template/outline, writing assignments, defines required collateral
• Provides case study, references (tracks usage) and project team bios
• Manages overall process of proposal work to ensure compliance and timelines
• Assists with proposal delivery in portal, etc. as applicable
• Contributes to continuous performance and quality improvements
• Helps to manage collateral in centralized data base and ensures deadlines and quality standards are met
• Establish professional relationships with sales personnel

Benefits

• Medical benefits, including vision and dental
• Paid holidays, sick days, and personal days
• Training and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed