Proposal Specialist

H2M•Melville, NY

3d•Onsite

About The Position

H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ, is seeking a Proposal Specialist with a background in proposals to join their Marketing team in Melville, NY. This role is integral to the H2M team, responsible for assisting with the design, execution, and production of proposal submissions ranging from simple to complex. The Proposal Specialist must be capable of prioritizing, multi-tasking, and working effectively as part of a team under multiple deadlines and time constraints. Key responsibilities include creating non-technical content, influencing design, and coordinating project details with technical staff. The specialist will ensure that all qualifications and compliance requirements are met, while also managing the production schedule to guarantee accurate and timely completion of each proposal. The successful candidate will join an energetic and creative team, gaining visibility at all levels within the organization. While AE experience is a plus, it is not required. The ideal candidate will be an enthusiastic team member, a quick learner, able to thrive in a fast-paced environment, and proactive in asking questions to develop a deep understanding of the industry and the organization.

Requirements

Bachelor’s Degree in Marketing, Communications, English or related field
5+ years of experience with proposal development for a professional services firm
Strong writing and communication skills
Experience with InDesign and MS Suite
Detail-oriented and organized with strong interpersonal skills
Highly motivated, confident, self-directing, and eager to learn
Works as a team player with the ability to engage and effectively work with employees in other offices
Ability to travel and work at headquarters when needed
Ability to collaborate with technical personnel on proposal content and appearance
Ability to create and maintain relationships internally and externally
Ability to work with individuals at all levels of the organization

Nice To Haves

AE experience

Responsibilities

Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices
Execute the proposal team strategy and meet production schedule to ensure a timely response
Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices
Follow up with the proposal team on status of all proposal elements and expedite as required
Maintain win/loss ratios for proposal, short list and interviews
Maintain customer relationship management database for contact information, opportunity tracking and proposal production
Utilize design tools to produce proposal within templates and standards
Write non-technical portions of the proposal
Rewrite, retool, edit and organize all written technical materials supplied by support groups
Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city and federal government entities
Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications
Maintain updated information on staff members for purposes of writing resumes/biographies
Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint
May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager