Proposal Specialist II

AECOM•New York, NY

13h•$75,000 - $85,000•Hybrid

About The Position

AECOM is seeking a Proposal Specialist II to support its Program Management marketing team on pursuits. The role partners in preparing formal and informal responses to client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts. It is a hybrid position with a combination of remote and in-office work, based in Arlington, Virginia; Annapolis Junction, Maryland; Philadelphia, Pennsylvania; or another location as indicated in the posting. The Proposal Specialist manages proposal responses across multiple Program Management disciplines, helps develop pursuit strategy and win plans, organizes proposal schedules and outlines, coordinates proposal teams and reviews, and writes and edits compliant proposal content. The position also coordinates graphics and subconsultant marketing materials, performs quality assurance and quality control, and completes final layouts in InDesign. AECOM requires newly hired employees to attend an in-person Day 1 onboarding at an AECOM office. The posting states that the vacancy is current and that AECOM intends to fill it no sooner than March 10, 2027.

Requirements

Bachelor's degree and at least 2 years of experience collaborating within a marketing team to lead and support proposal or marketing activity in the AEC industry, or demonstrated equivalent experience and/or education.
Proficiency with word-processing programs such as Microsoft Word, spreadsheet management in Excel, presentation software such as PowerPoint, desktop publishing software such as Adobe Creative Suite, and graphics programs such as InDesign, Adobe Illustrator, Adobe Acrobat, and Photoshop.
Developed knowledge of marketing best practices and procedures, work processes, and tools.
Working knowledge of collaborative tools such as Microsoft Teams and SharePoint.
Ability to produce accurate, compliant, and compelling work independently and collaboratively.
Organizational and administrative skills, including completing varied work tasks on schedule, leading deliverable efforts by others, and managing documents.
Excellent verbal and written communication skills, including the ability to write and edit proposal materials.
Ability to exercise discretion with confidential or sensitive issues.

Nice To Haves

Bachelor's degree in Journalism, English, Communications, Marketing, or a related field.
3–4 years of proposal experience.
Diplomacy with peers and internal clients when handling challenging situations.
Initiative and ability to formulate creative ideas for proposals, presentations, and other marketing-related work.
Understanding of CRM or Salesforce experience.
Professional demeanor and excellent interpersonal skills.

Responsibilities

Manage responses to requests for qualifications (RFQs) and requests for proposals (RFPs) across multiple disciplines within Program Management.
Lead or participate in proposal strategy development and planning with capture teams, and help develop and apply the win plan, themes, and discriminators throughout marketing materials.
Develop proposal outlines and schedules and manage them for compliance.
Run proposal project team and proposal review meetings, and manage proposal and presentation revisions based on review-team direction.
Gather materials from project teams and write, edit, and coordinate proposal content while maintaining compliance with client requirements.
Coordinate graphics, including organization charts, maps, flow charts, and matrices, with the graphics team.
Coordinate with subconsultant companies to request and collect marketing materials for proposal submissions.
Conduct quality assurance and quality control on proposal and marketing materials, ensuring grammatical accuracy, consistency, and attention to detail.
Perform final layout in InDesign and produce hard copies when required.