Proposal Specialist II (Hybrid - NYC Metro)

AECOM•New York, NY

10d•Hybrid

About The Position

AECOM is seeking a Proposal Management Specialist to support our NY Metro based marketing team. This position will be based in the New York Metropolitan area and will be a hybrid position including a combination of both remote and in-office, with the expectation to go into the Manhattan AECOM office (605 Third Ave, New York) typically 1 day a week.

Requirements

BA/BS + at least 2 years of experience collaborating within a marketing team to lead and support proposal / marketing activity within the AEC industry or a demonstrated equivalency of experience and/or education.

Nice To Haves

BA/BS in Journalism, English, Communications, Marketing or a related field
3-4 years of proposal experience
Organizational and administrative skills, including the ability to manage and complete varied work tasks on schedule
Excellent verbal and written communication skills; ability to write and edit proposal materials
Diplomacy with peers and internal clients in handling challenging situations
Takes initiative and formulates creative ideas in proposals, presentations, and other marketing related areas
Experience with graphic design and layout.
Proficient in ADOBE Acrobat Suite, specifically InDesign
Proficient in Microsoft Office Suite, CRM SalesForce
A professional demeanor and excellent interpersonal skills
Strong organizational and time management skills to juggle multiple tasks with differing deadlines
Ability to multi-task in a fast-paced environment
Work may occasionally be required in the evenings or weekends to meet deadlines

Responsibilities

Responsible for managing responses to requests for qualifications (RFQ) and requests for proposals (RFP), across multiple disciplines – transportation, water, environment/energy, PM/CM
Leads and/or participates in proposal strategy development and planning with capture teams and helps develop and apply the win plan, themes, and discriminators throughout marketing materials.
Develop proposal outlines and schedule and manage them for compliance
Run proposal project team/proposal review meetings and manage proposal and presentation revisions based on direction from review teams.
Proactively gather materials from project team and write, edit, and coordinate proposal content, ensuring compliance with client requirements.
Coordinate graphics, including organization charts, maps, flow charts, and matrices, with graphics team
Coordinate with subconsultant companies to request and collect marketing materials for proposal submissions
Proactively conduct quality assurance/quality control on proposal/marketing materials through strong grammatical skills and attention to consistency and detail
Perform final layout in InDesign and produce hard copies if required
Update SalesForce database with proposal information in a timely fashion