Proposal Production Coordinator

Steer • New York, NY

13d • Remote

About The Position

Steer is seeking a Proposal Manager to lead the production, coordination, and quality of all firm proposals. This role is responsible for ensuring proposals are compelling, compliant, and delivered on time—while continuously improving internal processes and materials to strengthen competitiveness. You will work closely with technical leads, marketing, and leadership to translate ideas into high-quality submissions and to institutionalize best practices in proposal development. High priority/value proposals will be produced in InDesign. Others will be produced in Word or Google.

Requirements

• 2–4 years of experience in proposal management, marketing, or business development support.
• Excellent ability to produce clear, persuasive, and well-structured content.
• Experience managing multiple deadlines and coordinating across teams.
• Strong focus on compliance, formatting, and quality control.
• Ability to align proposal content with broader positioning and win strategy.
• Strong interpersonal skills for working across diverse teams.
• Proactive initiative in an autonomous, hybrid in-person/remote environment.
• AI proficiency required.

Nice To Haves

• Experience with InDesign is preferred and will be required as part of the role, alongside other design tools such as Canva, which can be taught and supported through training.

Responsibilities

• Oversee end-to-end proposal development, including managing proposal timelines, deadlines, and submission requirements across multiple concurrent pursuits.
• Coordinate internal teams, including technical leads and contributors, to ensure timely and high-quality content development.
• Write, edit, and compile proposal narratives to ensure clarity, consistency, and alignment with client requirements.
• Lead compliance reviews to ensure all submissions meet RFP/RFQ specifications.
• Facilitate review processes (e.g., pink, red, and gold team reviews) to improve quality and competitiveness.
• Manage final production and submission, including formatting, packaging, and delivery.
• Maintain and improve proposal templates, resumes, and project profiles.
• Partner with leadership to develop win themes, messaging strategies, and positioning.
• Capture lessons learned and continuously refine proposal processes.
• Support the development of reusable content libraries to increase efficiency and consistency.
• Use AI to improve efficiency and consistency.
• Support the broader sales and marketing team to ensure proper coverage of team responsibilities as required.

Benefits

• Excellent medical, dental, and vision coverage
• 3% 401(k)/RRSP contribution
• Discretionary annual bonus
• Generous paid time off including vacation, public holidays, sick time, and volunteering days- up to 44 days (US) and 47 days (Canada) annually
• Group Share Incentive Plan, providing employees with the opportunity to share in the long-term success of the firm
• Commuter benefits (US)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed