Proposal Preparation Specialist I

Rice University•Houston, TX

6d•$65,000•Hybrid

About The Position

As a Proposal Preparation Specialist I, you will assume responsibility for overseeing all aspects of proposal preparation for the School of Natural Sciences. This includes supporting the entire proposal development process and providing administrative assistance for pre-award research administration. Reporting directly to the Associate Director of Pre-Award Research Administration in the Wiess School of Natural Sciences, this role plays a vital role in facilitating effective communication and collaboration. The ideal candidate will possess the ability to work independently and demonstrate strong analytical skills, ensuring prompt and efficient responses to faculty and staff in the preparation and submission of grant proposals within strict deadlines.

Requirements

Bachelor’s degree (In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis.)
2+ years of experience in a higher education setting collaborating with faculty or academic researchers.
Initiative and ability to work independently and as a team member
Effective interpersonal skills, both written and verbal
Administrative and organizational skills and the ability to prioritize one’s workload
Strong critical-thinking skills
Strong writing and editing skills

Nice To Haves

Experience working in an academic or research setting and collaborating with faculty or research teams.

Responsibilities

Review Funding Opportunity Announcements to identify proposal requirements and assist with developing proposal preparation timelines, templates, checklists, and tracking proposal development activities.
Interpret and communicate sponsor proposal requirements and submission processes to faculty and staff, with guidance from senior staff as needed.
Prepare proposal budgets in collaboration with principal investigators and perform basic reviews for accuracy and alignment with sponsor guidelines and University research policies.
Coordinate proposal preparation activities and support faculty and project teams in developing and submitting proposals that comply with sponsor guidelines and University policies.
Assist with preparing non-technical proposal components, including biosketches, Current and Pending (Other) Support documents, facilities and resources documents, and other required administrative sections in accordance with sponsor requirements.
Review proposal documents for completeness, formatting, and compliance with sponsor requirements and University research policies prior to submission.
Serve as a point of contact for faculty, departmental administrators, and the Office of Sponsored Projects (OSP) to facilitate timely proposal preparation and submission.
Prepare professional written communications for faculty, sponsor agencies, and internal stakeholders regarding proposal-related activities.
Collaborate with faculty, departmental staff, and research administration offices to support proposal development and pre-award activities throughout the proposal lifecycle.
Assist with maintaining proposal records, archives, reports, templates, guidance documents, and other administrative resources.
Prepare and update proposal documents (revised budgets, JIT documentation, etc.) as needed prior to the execution of an award.
Perform all other duties as assigned.