Document Preparation Specialist I

Capital Farm Credit • College Station, TX

5d • Onsite

About The Position

This is an entry-level to early career position responsible for preparing document preparation requirements and instruments within the accepted procedures and guidelines of the association. The role involves analyzing unique title and ownership issues to determine the necessary legal documentation for closing transactions with a valid lien position. The specialist will assist credit offices in the document preparation process, ensuring compliance with association, CFPB, and FCA policies and regulations, including necessary disclosure preparation. A key responsibility includes performing title review and certification of liens covered by title insurance to ensure bank assets are pledged to the borrowing base. This role typically involves close collaboration with more experienced document preparation staff and may handle both consumer and non-consumer loans, while performing simple and routine document preparation functions during training and learning. The position operates with consistent oversight and limited approval authority.

Requirements

• High school diploma
• Zero (0) to two (2) years’ experience in document preparation and credit servicing
• Experience including all facets of loan servicing including closing requirements and land or title examination
• General understanding of Texas Homestead Law preferred
• General knowledge of accounting/financial systems.
• General knowledge of title insurance, crop insurance and credit life insurance.
• General knowledge of real estate security legal requirements, Truth-in-Lending Act regulations and procedures, FMHA requirements, and document preparation procedures.
• General knowledge of documentation requirements for title policies, deeds of trust, and collateral.
• Skill in oral and written communication.
• Skill in providing customer service.
• Basic skill level in Microsoft Office applications.

Nice To Haves

• Banking experience is recommended but not required.

Responsibilities

• Processes assigned loans within their delegated authority.
• Prepares document preparation requirements and instruments in compliance with all banks, state, federal and association policies, procedures, and regulations, ensuring all requirements are met prior to closing.
• Prepares, assembles, and compiles documents for closing, such as insurance forms, loan forms, and flood certificates.
• Examines loan applications and closing documents for accuracy and completeness.
• May process UCC filings, searches, and billing.
• May verify sufficiency of the legal description of the security of the collateral.
• Reviews commitment for title insurance to substantiate adequacy of the title to meet regulatory and association requirements.
• Prepares document preparation statements verifying net loan proceeds, loan maturity dates and initial interest and principal repayment dates.
• Prepares various statements to meet all regulatory requirements including Dodd Frank Act, TILA-RESPA Integrated Mortgage Disclosures act, and Texas Law as required (i.e., Disclosure, RESPA, Right to Cancel), loam estimate and closing disclosure.
• Reviews post-closing documents such as title policies, deeds of trust, assignments, and additional collateral, ensuring that all documents have been properly signed, witnessed, and notarized by all required individuals.
• Performs quality control regarding legal requirement, consumer lending laws, correct security lien position and following policy and procedure during the document preparation process.
• Prepares security documents for personal and real property to ensure adequate lien perfection, promissory notes, fixed rate documents, subordination agreements, closing letters, lender's instructions, interest rate disclosures, etc.
• Also prepares legal and loan documentation for commercial and mortgage paid of loans, loan servicing actions, including but not limited to partial releases, assumptions, re-amortizations, conversions, reconveyances, terminations.
• May provide guidance in compliance areas to Association staff and diligently work with the Associations legal staff to ensure and enforce compliance with lending laws and regulations.

Benefits

• Incentive Program: Company-wide, goals-based rewards.
• Accrued Time Off: Earn 13 days of annual leave and 15 days of sick leave per year.
• 10-12 paid holidays annually.
• Retirement: 401(k) with up to 9% employer contribution/match.
• Health Coverage: Affordable medical, dental, and vision plans.
• Parental Leave: 8 weeks of paid parental leave.
• Life & Disability Insurance: Employer-paid coverage.
• Education & Wellness: Tuition reimbursement and up to $400 for wellness expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED