Proposal Manager

RINA•Chicago, IL

9d•$90,000 - $105,000•Hybrid

About The Position

RINA is seeking a Proposal Manager to join its office in Chicago or Lisle, IL, within the RINA Consulting IFI Commercial and Tender Management Division. This role leads the administrative aspects of RINA’s NAM Proposal Management team, coordinating non-technical activities for timely, high-quality tender submissions. The Proposal Manager works with technical and business development teams to ensure proposals meet company and client standards, monitors tender portals, organizes bid reviews and progress meetings, gathers departmental input, and oversees the submission process from qualification to completion.

Requirements

Bachelor’s degree
5+ years’ of relevant A/E/C experience with an understanding of A/E/C industry terminology and procedures
Proficient with Microsoft Word, Microsoft PowerPoint, and Adobe InDesign.
Strong organizational and time management skills with demonstrated ability to manage and prioritize multiple projects and deadlines
Demonstrated experience managing standard and complex proposals from onset to conclusion with general guidance
Excellent written and verbal skills
Excellent attention to detail
Comfortable self-managing; motivated self-starter who will work well in a remote team environment
Demonstrated ability to facilitate meetings and coordinate large, diverse teams
Strong leadership, communication, liaison, personnel management, and administrative skills

Nice To Haves

Adobe Creative Suite is a plus
Experience working under tight time constraints a plus.

Responsibilities

Analyze client request (RFP/Q) and develop proposal responsibility matrix
Set up and lead proposal kickoff calls to ensure alignment on client focused strategies.
Lead and facilitate proposal or presentation review meetings as necessary
Set up and format proposal documents and presentation decks according to RINA templates
Collaborates with technical staff to write, review, and edit original content for clarity, compliance, and key messages
Prepare draft versions of proposal content as assigned (resumes, project fact sheets, corporate information)
Lead presentation teams, facilitate meetings, develop interview strategy, coach and provide feedback to presenters, and prepare teams for Q&A
Proofread all material for grammatical and formatting errors
Create simple graphics that meet RINA brand standards to effectively communicate the strategic visions
Work with minimal oversight, demonstrating strong interpersonal and persuasive communication skills
Manage timelines for each proposal, ensuring that deadlines are met
Verify compliance with client requirements
When hard copies are required, physically produce documents using internal production resources OR coordinate vendor production of documents
Manager on time delivery of assigned proposals, whether via online portal, FedEx, or via RINA employee
Archive proposal documents as per regional policy
Maintain proposal content libraries
Attend weekly Proposal Team meetings to review pending items, proposal status, and team initiatives
Performs additional responsibilities as required by business needs.