Proposal Manager II

Bristol Alliance of Companies • Wilmington, NC

10d

About The Position

The Proposal Manager II is responsible for managing written Federal Government proposals and related support processes, developing compliant, comprehensive, and compelling submissions. The role works closely with the Director of Proposal Development, Business Line Manager, Capture Manager, and other Proposal Managers and Proposal Coordinators to refine capture plans and proposal development, and leads proposal teams in applying effective proposal-development practices.

The position manages federal proposal responses from the RFP through final submission, including interpreting requirements, assessing the company’s ability to respond, developing proposal strategy, organizing teams and resources, and managing schedules and delivery. It develops and maintains proposal plans, tools, calendars, compliance matrices, outlines, budgets, storyboards, win themes, and action items. The role also supports proposal writing, coordinates technical and program staff input, leads proposal meetings and reviews, and checks proposal content for quality, accuracy, consistency, and compliance with solicitation requirements.

The Proposal Manager manages post-submission activities such as final proposal revisions, evaluation notices, lessons learned, client debriefs, and document archiving. The role contributes to proposal databases and may author proposal sections including past performance, key personnel, management, safety, and quality. The position is primarily office-based and involves frequent computer use, detailed document review, collaboration, and occasional exposure to varying noise levels.

Requirements

• High school diploma or GED.
• At least 10 years of experience in proposal development, coordination, and management.
• At least 5 years of federal proposal management and writing experience.
• Experience in Department of Defense and federal government industries, such as construction, fuel systems, or engineering.
• Valid driver’s license.
• Basic knowledge of proposal-development principles and practices, including technical research, writing, and editing.
• Ability to translate complex concepts into straightforward approaches, including conceptualizing graphs and text formats.
• Demonstrated ability to control schedule requirements and meet deadlines.
• Strong written and verbal communication, teamwork, flexibility, organizational, motivational, and solution-oriented skills.
• Excellent interpersonal skills with all levels of management, staff, and clients.
• Demonstrated management experience.
• Ability to gather and analyze data, reason logically and creatively, draw conclusions, and make appropriate recommendations.
• Ability to prioritize and organize work, perform under stress, and meet deadlines.
• Ability to perform tasks in a safe and responsible manner.
• Strong skills with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Visio), Adobe Professional, and Adobe Creative Suite (including InDesign and Illustrator).

Nice To Haves

• Bachelor’s degree.
• Proposal development or management experience in the Architectural/Engineering/Construction industry.

Responsibilities

• Interpret, manage, and develop Federal Government proposal responses, primarily for the Department of Defense, from RFP through final submission.
• Analyze RFP requirements and the company’s ability to respond, contributing to the final go/no-go decision.
• Manage and coordinate all phases of the proposal process, including resources, schedules, and on-time, compliant delivery.
• Read, interpret, and analyze RFP requirements; develop proposal strategy, including issues, features, benefits, and proofs.
• Organize proposal teams and manage their resources and schedules on a day-to-day basis.
• Supervise and provide leadership to Proposal Coordinators, Proposal Writers, and other proposal team members.
• Develop proposal management tools, including compliance matrices, and ensure requirements are addressed during proposal development.
• Assist with proposal writing and identify subject matter experts who can contribute to proposal responses.
• Recruit and guide Proposal Coordinators and writers for proposal-related tasks as needed.
• Manage proposal submittal logistics and delivery of final documents.
• Update proposal databases with final resumes, project descriptions, and past-performance information in accordance with the close-out process.
• Develop, maintain, and apply proposal planning processes and materials, including directives, outlines, schedules, budgets, storyboards, win themes, action items, and statement-of-work analyses.
• Lead proposal preparation, kickoff, and review meetings; maintain proposal calendars and schedule status meetings.
• Obtain agreement on assignments, draft schedules, and deadlines in proposal directives.
• Participate in developing winning themes and discriminators.
• Develop targeted questions and interview technical and program staff to gather information for technical and managerial solutions.
• Work with senior staff on storyboards and proposal outlines to ensure sections address requirements and customer page limits.
• Perform final quality checks of proposal sections and volumes prepared by technical staff, writers, and section leads.
• Obtain senior-staff review for accuracy, consistency, and compliance with solicitation requirements.
• Manage and review post-proposal activities, including Final Proposal Revisions, Evaluation Notices, lessons learned, client debriefs, and document archiving.
• Share lessons learned and help inform and guide proposal contributors.
• Author proposal sections, with guidance as necessary, including past performance, key personnel, management, safety, and quality.
• Perform other duties as assigned.

Benefits

• Paid time off.
• Paid holidays.
• Comprehensive health plan, including medical, dental, vision, life, and short-term disability insurance.
• 401(k) plan with employer match.
• Excellent salary and benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED