Proposal Manager II

Bristol Alliance of Companies • Wilmington, NC

11d • Onsite

About The Position

Proposal Manager II owns the management of written Federal Government proposals and related support processes, developing compliant, comprehensive, and compelling proposals. The position works closely with the Director of Proposal Development, Business Line Manager, Capture Manager, and other Proposal Managers and Proposal Coordinators to refine capture plans and proposal development. It manages the proposal team and provides proposal-development expertise to implement a winning approach.

The role is primarily based in an office environment, with occasional exposure to varying noise levels and work in shared spaces. It involves prolonged sitting, frequent use of computers and office equipment, close visual focus, and collaboration. Physical requirements include mobility and repetitive motions, hearing safety alarms, and occasionally exerting up to 50 pounds of force and frequently up to 20 pounds of force to move objects.

Requirements

• High school diploma or GED.
• At least 10 years of experience in proposal development, coordination, and management.
• At least 5 years of federal proposal management and writing experience.
• Department of Defense and Federal Government industry experience, such as construction, fuel systems, or engineering.
• Valid driver's license.
• Basic knowledge of proposal development principles and practices, including technical research, writing, and editing.
• Ability to translate complex concepts into straightforward approaches, including conceptualizing graphs and text formats.
• Demonstrated ability to control schedules and meet deadlines.
• Strong written and verbal communication, teamwork, flexibility, organizational, motivational, and solution-oriented abilities.
• Excellent interpersonal skills with management, staff, and clients at all levels.
• Demonstrated management experience.
• Ability to gather and analyze data, reason logically and creatively, draw conclusions, and make appropriate recommendations.
• Ability to prioritize and organize work, perform under stress, and meet deadlines.
• Ability to perform tasks safely and responsibly.
• Strong skills with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Visio), Adobe Professional, and Adobe Creative Suite (including InDesign and Illustrator).

Nice To Haves

• Bachelor’s degree.
• Proposal development or management experience in the Architectural/Engineering/Construction industry.

Responsibilities

• Interpret, manage, and develop Federal Government proposal responses, primarily for the Department of Defense, from RFP through final submission.
• Analyze RFP requirements against the company's ability to provide input to the final go/no-go decision.
• Manage, coordinate, and develop all phases of the proposal process, including resources needed for timely, compliant delivery.
• Read, interpret, and analyze RFP requirements.
• Develop proposal strategy, including issues, features, benefits, and proofs.
• Organize the proposal team and manage resources and schedules on a day-to-day basis.
• Supervise and lead Proposal Coordinators, Proposal Writers, and other proposal team members.
• Develop proposal management tools, including compliance matrices, and ensure requirements are met during proposal development.
• Assist with proposal writing and identify subject matter experts who can contribute to proposal responses.
• Recruit and guide Proposal Coordinators and writers for proposal-related tasks as needed.
• Manage proposal submittal logistics and delivery of the final document.
• Update proposal databases with final resumes, project descriptions, and past performance information in accordance with close-out processes.
• Independently develop, maintain, and apply proposal planning processes, including directives, outlines, schedules, budgets, storyboards, win themes, action items, and statement-of-work analyses.
• Lead proposal preparation, kickoff, and review meetings; maintain the proposal calendar; schedule status meetings; and obtain buy-in on assignments, schedules, and deadlines.
• Participate in developing winning themes and discriminators.
• Develop targeted questions and interview technical and program staff to obtain information for technical and management solutions.
• Work with senior staff on storyboards and proposal outlines to ensure sections address requirements and page limits.
• Perform final quality checks of proposal sections and volumes prepared by technical staff, writers, and section leads.
• Obtain senior staff review for accuracy, consistency, and compliance with solicitation requirements throughout proposal sections and volumes.
• Manage and review post-proposal activities, including Final Proposal Revisions, Evaluation Notices, lessons learned, client debriefs, and document archiving.
• Share lessons learned with those preparing proposals.
• Author proposal sections, with guidance as necessary, including past performance, key personnel, management, safety, and quality.
• Perform other duties as assigned.

Benefits

• Paid time off
• Paid holidays
• Comprehensive health plan including medical, dental, vision, life, and short-term disability insurance
• 401(k) plan with employer match
• Excellent salary and benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED