Administrative Assistant - BD

Acuity International • Reston, VA

5d

About The Position

The Proposal Development Assistant provides administrative and organizational support to the Chief Growth Officer and the broader business development/proposal function. This role is responsible for maintaining proposal-related SharePoint sites and archived proposal libraries, and for supporting the buildout of a proposal data enclave intended to support future AI-assisted proposal development. The position also handles general office administration tasks as directed by the Chief Growth Officer.

Requirements

• High school diploma or equivalent required
• Prior experience with SharePoint or similar document management systems preferred
• Strong organizational skills and attention to detail
• Comfortable working with large volumes of files and data
• Ability to follow direction and manage competing priorities
• Basic familiarity with Microsoft Office Suite (Word, Excel, Outlook)

Nice To Haves

• Interest in or familiarity with AI tools/data organization is a plus, but not required

Responsibilities

• Organize, maintain, and update proposal-related SharePoint sites, ensuring content is current, well-structured, and easy to navigate
• Manage archived proposal libraries, including filing, tagging, and retrieval of historical proposal materials
• Support the development of a proposal data enclave, including assisting with data organization and structuring in preparation for future AI proposal development tools
• Assist with general office administration tasks as assigned by the Chief Growth Officer
• Maintain confidentiality and data integrity across proposal archives and systems

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED