Proposal Coordinator

Custom Data Processing Inc•Romeoville, IL

3d•Remote

About The Position

Custom Data Processing, Inc. (CDP) is a premier provider of data management systems and services for the public health community, including the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC). We’re looking for a highly organized, detail-oriented Proposal Coordinator to own end-to-end execution of CDP’s proposal responses, from opportunity kickoff through submission, BAFO, and closeout. This role is the operational backbone of our proposal process, translating RFP requirements into compliant templates, building and defending the response schedule, priming section content for writers and SMEs, and ensuring every submission is on time, on strategy, and consistent with CDP’s voice.

Requirements

Bachelor’s degree in English, Communications, Marketing, Business, or equivalent experience
2+ years experience in proposal coordination or comparable project coordination
Demonstrated experience managing multiple deadlines in a fast-paced environment
Advanced proficiency in Microsoft Word, Excel, and SharePoint
Strong writing, editing, and proofreading skills
Highly organized, self-motivated, and detail-oriented
Strong ownership and ability to perform under pressure

Nice To Haves

Experience with government RFPs, RFQs, and RFIs (state and federal)
Familiarity with EBT, WIC, SNAP, or public health procurements
Graphic design or desktop publishing experience (Adobe Creative Suite)
Skilled at translating technical content for general audiences

Responsibilities

Own the proposal lifecycle from go-decision through closeout
Build and maintain the compliance matrix
Configure and manage the workflow for each opportunity
Maintain and update SharePoint as the document of record
Coordinate final production, QA, and submission
Drive responses on compressed timelines
Lead closeout, archiving, and reusable content tagging
Build pre-structured section templates with requirements, page budgets, and win themes
Seed sections with approved boilerplate and graphic placeholders
Make templates available for direct writer access
Review drafts for compliance, clarity, and CDP voice
Coach writers and keep sections aligned to win strategy
Maintain the proposal content repository for fast reuse
Backward-plan the response schedule from the customer due date
Set and enforce standard milestones through ship date
Monitor status and escalate slips early
Reinforce schedule expectations through kickoff, reminders, and stand-ups
Provide real-time status upon request