Entry Level Proposal Coordinator

Kleinfelder Inc•Irving, TX

10d

About The Position

Kleinfelder's Corporate Services team is seeking a Proposal Coordinator to support Business Development efforts. This role is built on a foundation of excellence and client-focused solutions, identifying and addressing challenges with innovation. The ideal candidate thrives in a collaborative, fast-paced environment, is diligent about meeting RFP/Q compliance requirements, and passionate about creating compelling submittals. This position requires the ability to take an opportunity from start to finish, increasing the probability of winning through capture plans, SWOT analysis, and client value propositions. The role involves meticulous attention to detail for quality reviews, including layout, grammar, spelling, and punctuation. The Pursuit Coordinator will be responsible for the development and production of proposals and statements of qualifications in response to public agency procurement solicitations. This position requires strong organizational skills, writing and proofreading abilities (technical writing experience a plus), coordination with different teams and outside partners, and the ability to multi-task and handle multiple deadlines.

Requirements

Minimum experience: 3-5 years of marketing experience with a professional services firm.
Bachelor’s degree preferred in English, Marketing, Journalism or Communications.
Advanced proficiency with Microsoft Office and Adobe InDesign.
Excellent grasp of marketing fundamentals, visual communications, and knowledge of theoretical and practical developments in the A/E industry.
Ability to develop win themes and integrate them throughout a proposal.
Strong grammar and writing skills.
Creative ability to design appropriate and relevant graphics.
Strong organizational skills, attention to detail, and ability to manage multiple assignments under set deadlines.
Ability to demonstrate and provide critical thinking and problem-solving skills.
Ability to work independently and collaboratively as part of a team.
Flexibility to adapt to changing priorities and direction in a dynamic work environment.
A "client service" mindset and work in close partnership with technical professionals (scientists, architects, and engineers).
Desire to continuously learn and grow into greater responsibility within the organization.

Nice To Haves

Technical writing experience a plus

Responsibilities

Manage, plan, and coordinate a variety of marketing activities to support Business Development activities involved in the preparation and writing of marketing proposals, client interviews and presentations, strategic planning processes, and/or other client-focused submittals in accordance with Kleinfelder’s brand standards and style guide.
Develop in-depth knowledge of the firm's strategic goals, key staff, significant projects, and target audiences to facilitate efficient proposal/pursuit efforts.
Display creativity in applying graphics (such as photos, graphs, charts, etc.) to improve communication in written documents. Partner and give direction to the design team as needed.
Create and modify existing materials and write content to effectively communicate services, capabilities, and market messages.
Assist technical professionals in tracking and driving marketing pursuits; from identification of opportunities, and pursuit budgeting, through proposal preparation, to winning and contracting the project pursuit.
Coordinate with internal and external team members.
Serve as central resource of marketing materials and information.
Maintain marketing information and CRM systems.
Coordinates efforts across Kleinfelder offices nationwide.
Proofread, edit, and format technical writing
Commitment to high quality work and a strong attention to detail.