Proposal Coordinator

AC Disaster Consulting•Tallahassee, FL

3d•$25 - $28•Remote

About The Position

The Proposal Coordinator supports the company’s growth by identifying new business and solicitation opportunities and managing proposal development from opportunity identification through final submission. The role develops compliant, competitive proposals, coordinates input and deliverables from internal teams and subcontractors, maintains proposal content and data, and supports business development and capture activities. The position is guided by ACDC’s Corporate Values Platform. This is a temporary, full-time, non-exempt hourly position paying $25–$28. It is remote, with the home work location agreed upon at hire, and may require up to 10% travel or deployment. The employee generally works from a home office, but may attend client-site meetings or conferences and may be requested to travel for client work or emergency activations. Deployments may involve austere locations and varied weather conditions. Temporary positions are not benefits eligible except where required by law.

Requirements

At least 3 years of experience in proposal and qualifications development, writing, and editing.
Bachelor’s degree in business, marketing, communications, journalism, or a related field; additional years of experience may substitute for the education requirement on a year-for-year basis, in addition to the experience requirement.
Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint, Adobe, and other needed marketing software.
Demonstrated track record of business-development and proposal-development activities.
Understanding of the capture process.
Strong conceptual, problem-solving, and analytical skills.
Ability to handle urgent, time-sensitive proposal deadlines.
Strong communication, writing, and editorial abilities.
Ability to manage multiple projects in a fast-paced, deadline-driven environment.
Strong attention to detail and ability to produce high-quality documents under pressure.
Ability to work collaboratively with teams and individuals.
Must be at least 18 years old.
Must pass a background check upon offer of employment.
Eligibility to work in the United States is required.

Nice To Haves

At least 5 years of experience in proposal development, management, and delivery.
Practical experience developing proposals for government clients in emergency management, disaster recovery or response, or federal solicitations.
Understanding of key emergency-management and homeland-security programs and solutioning for government clients.
Knowledge of Canva.
Knowledge of AI proposal-management systems.
Proposal training or certifications from APMP or other recognized institutions.
Practical experience with Salesforce or another recognized CRM system.
Experience working on proposals involving collaboration and engagement with teaming partners, in both prime and subconsultant roles.

Responsibilities

Support end-to-end development of compliant, competitive proposals, from identifying opportunities through final submission.
Analyze solicitations, create compliance matrices, and support content development to address solicitation requirements.
Coordinate with internal teams and subcontractors to gather input, schedule work, and manage deliverables.
Maintain proposal libraries, resumes, past-performance profiles, document control, and CRM data quality.
Support Go/No-Go reviews, pre-screen RFPs for compliance concerns, and update Salesforce.
Track and analyze proposal metrics and FOIAs, and incorporate feedback to improve proposal-development processes.
Enforce proposal timelines, support bid-calendar management, facilitate reviews, and ensure submissions are complete, accurate, and timely.
Facilitate proposal production and shipping as necessary.
Review and edit content, conduct consistency reviews, and work with technical editors and operations teams to maintain high standards.
Participate in kickoffs, solutioning, proposal reviews, and debriefs; provide administrative and content support throughout the business-development lifecycle.
Coordinate with marketing and data teams on proposal collaboration, including graphics and dashboards.
Participate in business-development and capture-related meetings.