Marketing & Communications - Proposal Coordinator

Progressive Companies • Grand Rapids, MI

1d

About The Position

The Proposal Coordinator will be responsible for developing proposal outlines, maintaining proposal templates, and ensuring timely submission of RFIs/Q/Ps. This role involves collaborating with various teams to gather necessary information, create compelling narratives with visual assets, and support presentation development for interviews. The coordinator will also be responsible for holding stakeholders accountable to deadlines and researching project details.

Requirements

• BA/BS, preferably in Journalism, English, Communications, Marketing or a related field, or an Associate's Degree plus one year of related experience.
• 3+ years of post-graduate experience in marketing, business development, or sales, including experience responding to RFIs, RFQs, and RFPs.
• Previous proposal experience required.
• Proficiency in Microsoft Office suite (Word, Excel, and Outlook).

Nice To Haves

• Experience in architecture, engineering, and construction industry.
• Design experience with Adobe Creative Suite (Photoshop, Illustrator, and InDesign).
• Experience in copywriting.
• Experience using Deltek Vision, CRM and sales systems.
• Excellent project management, problem solving, and proposal production experience.

Responsibilities

• Develop proposal outline to distribute to pursuit team, identifying items required by Request for Information/Qualifications/Proposal (RFI/Q/P) and assigning responsible parties and due dates.
• Maintain proposal template components for each market, updating as needed.
• Work with Practice Leaders and Business Development to set up and run Go/No Go meetings and follow up on recommended tasks.
• Utilize relevant graphics, project photography and written content to tell a compelling story, collaborating with Graphic Designer on visual assets when needed.
• Research project details and complete when missing, including square footage, cost, team members involved, and program elements.
• Hold stakeholders accountable to established schedule and deadlines for RFI/Q/P, providing reminders and prompts as needed, ensuring submission is completed on time.
• Support presentation development and interview team preparation, including setting up meetings to determine presentation format, content, and production schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree