Proposal Coordinator

Inframark•Atlanta, MA

3d•Onsite

About The Position

Join Inframark: Leading the Way in Water Management Inframark's Operations and Maintenance team is an award-winning team that delivers cutting-edge water, wastewater, and public works services to municipalities, utility districts, and industries. We are dedicated to supporting our employees as well as protecting the environment and the communities we serve. You would be empowered to thrive in a dynamic, supportive, and innovative environment. Take the next step in your career and join us at Inframark. Apply today! Why Work for Inframark? Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.

Requirements

BA/BS Degree in English, Marketing, Business, Communications or a related field and 3-5 years related experience.
Previous project/proposal management experience.
Adobe Suite (InDesign, Illustrator, Photoshop), Microsoft Office (Word, Excel, Power Point).
Highly organized and dependable with the ability to multi-task, collaborate, and work independently. Balances competing priorities, scheduling issues, and deadlines—for yourself and others.
Extreme attention to detail, with the ability to pay close attention to requirements, content details, etc. when working on a prequalification or proposal to ensure compliance with all requirements.
Must be a skilled writer/editor and able to effectively communicate highly technical concepts, terms, and processes to varying audiences.
Ability to establish productive working relations within the team. Ability to take and provide feedback to further collaboration and the end product.
Strategic Ability to support the department and company goals.
Acts in accordance with company vision, mission, and values. Takes accountability for own performance. Willing to take on additional assignments in support of the team. Seeks out opportunities for leadership and development.

Responsibilities

Proposal Project Management: Take direction from Proposal Manager regarding overall proposal strategy and planning. Oversee the entire proposal process for assigned proposals, SOQs and interview preparations from initial concept to final submission, including creating and maintaining detailed schedules and development plans to meet deadlines and RFP requirements. Interfaces with Business Development and Operations staff to assess business needs and create project plans.
Content Development and Coordination: Collect, review, and edit proposal content within both Word and InDesign, and in team meetings, from subject matter experts (SMEs) to ensure clarity, consistency, and compliance. Draft content when needed for review by SMEs.
Design and Production: Develop and oversee the visual design and production of proposal documents, ensuring layout, graphics, and formatting meet RFP requirements and align with company branding.
Team Collaboration: Lead proposal kickoff and debrief meetings, coordinate contributors, hold team accountable for assigned deliverables, and facilitate communication across the team. Receives and utilizes team feedback to enhance drafts. Works collaboratively with Corporate Communications and Marketing to develop and establish messaging along with the look and feel of products.
Quality Control: Ensure proposals meet company standards for formatting, graphics, and branding, and perform research to resolve content or compliance issues.
Documentation and Archiving: Maintain a centralized library of proposal templates, boilerplate text, and past submissions for future use. Update materials as needed.
Business Development Support: Assist in researching/tracking new opportunities, tracking proposal outcomes, and participating in debrief sessions to improve future submissions.