Proposal Coordinator

The Lemoine Company•New Orleans, LA

About The Position

LEMOINE, a Great Place to Work®-Certified company and ENR Top 400 Contractor, is one of the most respected full-service construction management firms in the nation. Headquartered in Louisiana and operating throughout the southern United States and Puerto Rico, LEMOINE serves clients across Healthcare, Commercial, Education, Federal, Infrastructure, Industrial, Program Services, and Disaster Recovery. At LEMOINE, we are committed to Building Better-people, communities, projects, and lives. We are seeking a highly organized and detail-oriented Proposal Coordinator to support our pursuit, marketing, and business development efforts. The Proposal Coordinator supports LEMOINE's pursuit, marketing, and business development efforts by assisting with the development of proposals, qualifications packages, presentations, and other client-facing materials. Working in a highly collaborative environment alongside proposal, business development, estimating, operations, and company leadership, this role helps coordinate information, maintain reusable content, organize project resources, and prepare accurate, polished deliverables that support growth across LEMOINE's diverse portfolio of services.

Requirements

Bachelor's degree or relevant professional experience in business, graphic design, marketing, communications, journalism, English, public relations, construction management, or a related field.
Demonstrates initiative, curiosity, strong organizational skills, and a willingness to learn new industries, project delivery methods, and business development strategies.
Ability to manage multiple priorities, adapt to changing deadlines, stay organized, and produce high-quality, accurate, professional deliverables.
Strong writing, editing, proofreading, organization, formatting, and attention to detail.
Experience supporting professional documents, presentations, marketing materials, or other business communications.
Proficiency with Microsoft Office.
Ability to communicate effectively and collaborate with multidisciplinary teams.

Nice To Haves

Working knowledge of Adobe Creative Suite, particularly Adobe InDesign.
Experience or internship exposure in the architecture, engineering, and construction (AEC) industry or a related professional services environment.
Experience supporting proposals, qualifications packages, client presentations, or other business development materials.
Familiarity with CRM systems or other content management tools.
Experience maintaining content libraries, project information, resumes, presentation materials, marketing assets, or business development resources.

Responsibilities

Support the preparation, coordination, and organization of proposals, qualifications packages, resumes, project descriptions, forms, presentations, and related documentation.
Assist with proposal checklists, response outlines, schedules, data calls, review materials, and final production files under the direction of proposal and marketing team members.
Help translate technical, operational, and service-line information into clear, compelling proposal content by editing for consistency, clarity, grammar, and formatting.
Maintain reusable proposal content, including resumes, project experience, standard responses, service descriptions, differentiators, proof points, and pursuit-ready language.
Coordinate with Business Development, Marketing, Operations, and technical team members to gather information, follow up on action items, and maintain organized proposal files.
Support the development and organization of pursuit messaging that communicates LEMOINE's capabilities, differentiators, project experience, and value to clients across multiple markets and service lines.
Assist with updating service-line content for proposals, presentations, print materials, and other client-facing marketing materials.
Organize service-line proof points, project examples, team qualifications, performance metrics, project photography, and standard content for easy reuse.
Help maintain consistent messaging and branding across proposals, presentations, project sheets, and other business development materials.
Create and update presentations to support proposals, pursuit interviews, client meetings, capability presentations, and internal business development initiatives.
Assist with the development of client-facing marketing and business development materials, including project sheets, capability statements, print collateral, one-pagers, and other branded materials.
Collaborate with Marketing to ensure all deliverables align with LEMOINE's brand standards and maintain a high level of quality and visual consistency.
Maintain and update trackers, presentations, and supporting materials that help leadership and Business Development teams prepare for pursuits, client meetings, interviews, and strategic planning discussions.
Keep proposal trackers and planning tools current by updating assignments, schedules, and pursuit information to support team coordination and workload planning.
Assist with preparing reports, status updates, and other materials that communicate pursuit activity, priorities, and progress to leadership.
Maintain and organize project information, resumes, project statistics, service-line content, proposal templates, presentation assets, and marketing materials for easy reuse.
Update pursuit resources, standard content, and business development materials to ensure information remains accurate, current, and readily accessible.
Identify missing information, coordinate updates with internal teams, and help improve the quality and consistency of shared proposal and business development resources.