Proposal Coordinator

Sky Eye Measurement Inc. • Acheson, AB

3d • Onsite

About The Position

Sky Eye Measurement is seeking a Proposal Coordinator to join their team in Acheson. This is a new role that the successful candidate will have the opportunity to shape. The ideal candidate will have a background in mechanical, instrumentation, or electrical fields, with experience in design, field coordination, project support, or estimating. A journeyperson in Instrumentation or Electrical with 5+ years of lead/supervisory experience is also welcome. The role requires an industrial construction or oil & gas background, with exposure to sales, estimating, project coordination, or project management. The candidate must have meticulous attention to detail, an eye for presentation, be organized and deadline-driven, and possess strong writing and software skills.

Requirements

• CET in Mechanical, Instrumentation, or Electrical — whether your background is design, field coordination, project support, or estimating; or a journeyperson (Instrumentation or Electrical) with 5+ years and real lead/supervisory experience — you’ve planned work, ordered materials, and run jobs on paper, not just on the tools.
• Industrial construction or oil & gas background — you speak the language of trades, vendors, and site schedules.
• Exposure to sales, estimating, project coordination, or project management.
• Meticulous attention to detail — you’re the one who catches the transposed digit, the outdated drawing rev, and the pricing line that doesn’t add up — before the client does.
• An eye for presentation — you understand that a proposal is a marketing document, and you take pride in work that looks as sharp as it reads.
• Organized and deadline-driven; comfortable holding people to commitments.
• Strong writer with solid Word/Excel skills; experience with (or genuine willingness to learn) CRM systems and AI-assisted tools.

Responsibilities

• Own the proposal pipeline: assess incoming RFQs, set priorities and deadlines with the Director, and keep 30+ active quotes a month moving.
• Break down client RFQ packages — specs, P&IDs, commercial terms — into clear briefs for our estimators and engineers.
• Assemble professional proposal documents and pricing rollups, using modern AI tools to work faster and more accurately.
• Make every proposal sell, not just quote — apply Sky Eye branding, clean layout, project photos, and capability content so our submissions stand apart from a bare-bones price sheet.
• Build and maintain our proposal content library — case studies, past-project write-ups, equipment photos, and capability statements — and turn completed jobs into material that supports sales and business development.
• Run the final quality check before proposals go out: pricing reconciled, margins verified, specs matched to the RFQ, formatting clean — nothing leaves the building with an error in it.
• Be the link between sales and the shop floor on loading and delivery timelines.
• Track how our quotes perform against actual job costs so every estimate gets sharper.

Benefits

• Direct growth path into estimating, proposals management, and marketing as the function grows.
• Daily contact with sales, engineering, production, and executives.
• Stable, Alberta-owned manufacturer.
• Day shift.
• Office-based.
• No camp.
• No travel rotation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree