Proposal Coordinator
Peraton•Herndon, VA
•Onsite
About The Position
Peraton is seeking a motivated and energetic Proposal Coordinator to support all aspects of Proposal Management. This key and pivotal role serves as a force-multiplier for our Proposal Managers, assisting in the development, planning, scheduling, and execution of proposal activities. This is an in-person opportunity with travel to local offices in the DMV as required. Occasional travel outside of the DMV in support of proposal opportunities periodically required (10%).
Requirements
- Bachelor’s degree and 5+ years of work experience, or Master's and 3+ years of experience.
- Experience supporting proposals in the Federal market space
- Working knowledge of proposal production, word, and graphic applications
- Proficiency in MS office applications including proficiency in SharePoint with experience in file configuration and management
- Strong organizational skills and a high level of accuracy and attention to detail
- Experience supporting oral presentation efforts as part of proposal lifecycle
- Ability to manage multiple tasks across simultaneous projects
- Experience working with and supporting virtual teams
- Strong interpersonal and communication skills
- Able to work under tight timelines
- Able to work overtime/weekends on short notice
- Able to work independently with all levels of management
- Top Secret Clearance w/ SCI eligibility or ability to obtain US Citizenship
Nice To Haves
- Active Top Secret clearance with SCI eligibility
Responsibilities
- Supports Proposal Managers in the developing, planning, scheduling, and executing proposal activities
- Coordinates the collection of proposal content from assigned proposal team members including account personnel, functional departments, and subcontractors
- Researches and analyzes historical data and previous proposal artifacts for potential re-use
- Collaborates with proposal manager and production team to prepare, review, and deliver hardcopy and/or softcopy proposal documents for on-time submission
- Administers and coordinates activities involved in developing and revising proposals
- Develops schedules and identifies resources required to perform proposal review and production
- Coordinates resource availability and captures assignments in tracking tools/systems
- Facilitates access to proposal areas, collaboration sites/tools, and sensitive or proprietary materials
- Manages and submits resource requests in TechnoMile/Salesforce as requested by proposal manager
- As SharePoint administrator, manages SharePoint user access for both internal and external users; trains proposal teams on SharePoint functionality and usage; and is a resource for troubleshooting any user issues
- Coordinates the setup of color review using the PleaseReview program and distributes feedback reports following the review
- Coordinates non-employee account setup using internal tools and processes
- With guidance from the Proposal Managers, facilitates the scheduling of team kick offs and status calls, leadership gate reviews, and other teleconference and in-person meetings
- Participates in Color Review Team comment adjudication
- Assists in planning and coordinating onsite meetings and oral presentations to customers
- Assist and lead post-proposal submittal activities, including completing Key Personnel Tracker
Benefits
- Employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
