Proposal Coordinator Assistant

WGI•Tampa, FL

3d•Onsite

About The Position

We are seeking a Proposal Coordinator Assistant for our Geospatial Division in our Tampa or Orlando, FL Office. The focus of this position is learning. This is a transitional position that allows us to hire staff with little to no experience and train them to become a proposal coordinator in a short period of time. This position requires attention to detail, learning attitude, ability to follow instructions, resourcefulness, as well as good time and priority management skills. At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. WGI takes pride in being one of the nation’s top consulting firms -- and we have the awards to prove it. We work to stay ahead of the curve by investing in the latest tools and technology. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today!

Requirements

Written and verbal communication skills
Organizational and time management skills
Ability to follow instructions, resourcefulness, and a positive “can-do” attitude
Self-starter and motivated to learn new skills
Detail-oriented and quality-minded
Basic skills in Adobe software (InDesign and Acrobat) and Microsoft Office software (Word, Excel, PowerPoint, Teams)
Must be flexible and willing to work overtime, when needed
Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas.
Must have the ability to thrive in a collaborative environment and work well with others
0 to 3 years of relevant experience preferred
Bachelor’s degree in English, Communications, Marketing, or equivalent demonstrated experience

Responsibilities

Assist in preparing and formatting resumes, SF330s, project sheets, and proposal templates
Gather and coordinate information for new project sheets with marketing staff
Maintain and update proposal and CRM libraries, including opportunity and contact records in AEC360
Support proposal development, including editing, formatting, compliance review, and page-turn reviews
Coordinate proposal production logistics: printing, covers, tabs, and shipping/delivery
Participate in proposal production meetings to understand and support WGI's coordination process
Assist with the proposal closing process and ensure proper archival of documents
Update resumes and other marketing materials in AEC360
Follow up on opportunity outcomes and update AEC360 accordingly
Collaborate with subconsultants to gather necessary proposal information
Attend internal team meetings to stay aligned on proposal and marketing activities