Property & Support Specialist

The University of Southern Mississippi•Ocean Springs, MS

8d•$12 - $14•Onsite

About The Position

This position is responsible for managing the Gulf Coast Research Laboratory’s property inventory and maintaining GCRL’s compliance with equipment inventory requirements in accordance with state law. The position includes managing vehicle records and associated documentation, as well as coordinating various receiving activities.

Requirements

High school diploma or general education degree (GED) and two years of related work experience.
Advanced education may be substituted for the required experience on a year for year basis.
Must possess a valid driver’s license.
Ability to obtain a forklift operating certification within 3 months of employment.
Adept in office systems and technology, including, but not limited to, Microsoft Office and Adobe software programs.
Knowledge of, or the ability to learn, University and other governmental organization’s policies and procedures.
Ability to prepare and analyze documents, manuals, reports and correspondence.
Excellent written and oral communication skills and the ability to communicate and interact effectively with a diverse group of people.
Ability to execute basic math (e.g., add, subtract, multiply, divide, ratio, percentage) quickly and correctly and to solve problems.
Ability to analyze, organize and prioritize work with attention to detail and accuracy.
Ability to work under pressure and meet close deadlines.
Resourceful and determined to provide a positive experience for others.

Nice To Haves

Bachelor’s degree from an accredited college or university in a related field and two years related work experience preferred.

Responsibilities

Serves as the property clerk for GCRL; manages property inventory; tags all new equipment and assets received at GCRL; receives obsolete equipment from GCRL units and removes them from inventory through the USM property accounting system if necessary, and disposes of obsolete assets using the appropriate approved salvage and surplus actions; organizes and coordinates GCRL auctions while adhering to University and state property laws, rules, and regulations.
Maintains GCRL equipment inventory in state databases; generates monthly and annual equipment reports for the State Auditor’s Office; conducts annual departmental in-house equipment audits, as well as incoming and exit audits for all department heads.
Coordinates with the State Auditor’s Office on State inventory audits and facilitates access to GCRL equipment during such audits.
As assigned, maintains GCRL Fuelman card records; provides Fuelman reports per state requirements.
Maintains vehicle mileage and maintenance reports.
Coordinates receiving activities for the GCRL Cedar Point site, including receiving incoming packages, staging shipments, and coordinating package pickup/delivery.
Prepares all packages being shipped out in accordance with all state and federal transportation guidelines.
Works with the Receiving and Purchasing Clerk to prepare shipping invoices for payment.
Facilitates vehicle and boat trailer tag registrations for the GCRL.
Reconciles departmental Equipment Card transactions.
Performs other duties as assigned.