PROPERTY SPECIALIST - 64026909

State of Florida • Panama City Beach, FL

2d • Onsite

About The Position

This is work analyzing and coordinating the logistical functions of an agency, receiving, storing and issuing materials, equipment, and other items from stockrooms, warehouses, or storage yards. The incumbent keeps records and compile inventory reports and is responsible for some or all of the entire life cycle of goods and commodities, including acquisition, distribution, internal allocations, delivery, and disposal of resources. The incumbent is responsible for the integrity and confidentiality of data sets under his/her control. This position will be under the supervision of the Operations & Management Consultant Manager – SES. The incumbent in this position will come to work and exhibit an attitude of friendliness and eager customer service towards all clients and act respectfully and courteously to fellow employees and clients to provide good customer service.

Responsible for the receipt of all merchandise, logs and maintains all My Florida Marketplace (MFMP) receiving reports, documents packing slips and reconciles with purchase orders, requisitions and invoices for submission to the Florida Department of Health in Bay County (DOH Bay)’s Finance & Accounting section for payment processing. Monitors the delivery status per the standard operating procedures. Prepares monthly reports to be submitted to the Operations & Management Consultant Manager – SES. Oversees the shredding process and procedure. Responsible for distribution of office and paper supply to each section as well as issuing specified equipment to staff as needed.

Responsible for the process and maintenance of in-house, State and County annual property inventory to include tracking all DOH Bay property on an ongoing basis and maintaining property inventory files by location in Microsoft Word, Excel, or Asset Management System (AMS). This includes any/all property located at offsite locations. Prepares fiscal year-end inventory as needed for financial statements. Communicates, coordinates, and monitors the disposal of surplus property per DOH and DOH Bay guidelines. Coordinates physical office moves relating to tracking of equipment and other property.

Responsible for tasks to include but not limited to emptying indoor and outdoor trach, servicing cigarette receptacles, routine property clean up, clean high and hard to reach areas (AC vents and baseboards quarterly). Serves as back-up for facility duties as needed, to include back-up for fire or security system alarm calls at night/weekends, courier and post office, delivering supplies and equipment, service and car wash of state vehicles, special projects during weekends, when applicable.

Other duties as required.

Requirements

• Basic computer skills.
• Basic organizational skills.
• Must be able to lift a minimum of 50 lbs.
• Must be able to climb one flight of stairs.
• Ability to use basic power tools.
• Ability to perform minor repairs on electrical appliances and equipment.
• Valid driver’s license.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Experience with My Florida Marketplace (MFMP).
• Experience with Microsoft Word and Excel.
• Experience with an Asset Management System (AMS).
• Experience with facility duties, including fire or security system alarm calls, courier and post office duties, state vehicle service and car wash, and special projects.

Responsibilities

• Analyze and coordinate logistical functions of an agency.
• Receive, store, and issue materials, equipment, and other items from stockrooms, warehouses, or storage yards.
• Keep records and compile inventory reports.
• Manage the entire life cycle of goods and commodities, including acquisition, distribution, internal allocations, delivery, and disposal of resources.
• Ensure the integrity and confidentiality of data sets.
• Receive all merchandise, log and maintain My Florida Marketplace (MFMP) receiving reports, document packing slips, and reconcile with purchase orders, requisitions, and invoices.
• Monitor delivery status per standard operating procedures.
• Prepare monthly reports for the Operations & Management Consultant Manager – SES.
• Oversee the shredding process and procedure.
• Distribute office and paper supplies to each section.
• Issue specified equipment to staff as needed.
• Process and maintain in-house, State and County annual property inventory.
• Track all DOH Bay property on an ongoing basis and maintain property inventory files by location in Microsoft Word, Excel, or Asset Management System (AMS).
• Prepare fiscal year-end inventory for financial statements.
• Communicate, coordinate, and monitor the disposal of surplus property per DOH and DOH Bay guidelines.
• Coordinate physical office moves relating to tracking of equipment and other property.
• Empty indoor and outdoor trash.
• Service cigarette receptacles.
• Perform routine property clean up.
• Clean high and hard to reach areas (AC vents and baseboards quarterly).
• Serve as back-up for facility duties as needed, including fire or security system alarm calls at night/weekends, courier and post office duties, delivering supplies and equipment, service and car wash of state vehicles, and special projects during weekends, when applicable.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed