Property Services And Elections Specialist

Isanti County•Cambridge, MN

2d•Onsite

About The Position

Performs work providing administrative support for the Finance and Property Services Division, including processing passports or driver licenses, processing property tax payments, reviewing and recording legal documents, assisting with election administration, providing general customer service, processing licenses and permits, and related work as apparent or assigned. Work is performed under the supervision of the Property Services and Elections Manager.

Requirements

Associates/technical degree and minimum experience in land records, property taxation, or election administration preferred, or equivalent combination of education or experience.
Obtain U.S. Department of State passport acceptance certification within three months of hire OR meet the State of Minnesota requirements for driver’s license agents within three months of hire.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of computer applications including spreadsheet, word processing, and other software programs used in the Finance and Property Services Division.
Knowledge of data privacy practices and ability to maintain confidential documents and information.
Knowledge of county policies and ability to apply them to assigned work.
Knowledge of federal, state, and local laws, rules, regulations, and guidelines related to assigned work.
Skilled in high volume, face-to-face customer service and communications.
Ability to complete assigned work with accuracy and strong attention to detail.
Ability to understand, follow, and communicate written and oral instructions.
Ability to read a manual and apply its procedures to assigned work.
Ability to read and understand legal descriptions of land.
Ability to work without close supervision.
Ability to collect and organize data and convert to written reports.
Ability to organize work and adhere to administrative or statutory deadlines.
Ability to perform cashier functions accurately, operate a cash register, and make correct change.
Ability to analyze data for inquiries and reporting purposes.
Ability to establish and maintain effective working relationships with co-workers, county officials and department heads, employees, other governmental employees, and the public.
Ability to maintain a regular and timely work attendance.

Responsibilities

Processes and reviews property transactions on legal documents for accuracy, completeness, and compliance with recording standards.
Assists with property tax administration activities including transfers of ownership, delinquent taxes and tax forfeiture, mobile home taxes, and special assessments.
Assists with election activities including absentee voting, voter registration, equipment testing, and election judge training.
Processes passport applications as an agent of the U.S. Department of State, or driver’s license and Minnesota ID card applications as an agent of the State of Minnesota.
Collects and records property tax payments.
Provides general and technical information in person and by telephone.
Scans and indexes documents for county records.
Assists in processing licenses and permits issued through the Finance and Property Services Division.
Performs cashier functions for payments received by the department.
Receives and responds to department telephone inquiries and directs calls to other staff as appropriate.
Performs clerical tasks including preparation of outgoing mail, filing, scanning, and ordering supplies.
Performs other related duties as assigned.

Benefits

Health, dental, and vision insurance
Flexible Spending Accounts for health and dependent care
Life insurance (basic coverage for yourself plus optional voluntary coverage)
Long-term disability insurance
Paid Time Off, including vacation, sick, and personal leave
12 paid holidays per year
Deferred compensation plans
Public Employee Retirement Association (PERA) contributions from both employer and employee
Employee Assistance Program (EAP)
Employee Wellness Program