Property Operations Coordinator

OMERS•Vaughan, ON

6d•CA$62,000 - CA$72,000•Onsite

About The Position

This position offers exposure to virtually every aspect of industrial real estate operations. You’ll work with a collaborative national team, develop a broad understanding of industrial real estate operations and play a meaningful role in supporting some of Canada’s premier industrial assets. As a Property Operations Coordinator you will play a pivotal role supporting one of Canada’s leading industrial real estate portfolios serving as the central link between Operations, Accounting, Vendors and Tenants streamlining day to day activities.

Requirements

Experience in Property Management software including JDE, Yardi and MS Office applications including Word, Excel, Outlook and Teams
Highly analytical and can manage priorities under pressure with careful attention to detail
Strong organization skills and proven abilities to prioritize and meet deadlines for changing priorities
Proven ability to work collaboratively as a team player, building strong working relationships across departments and contributing to a positive, supportive and service-focused culture.
A self-starter approach with proven qualities of being proactive, self-motivated, resourceful and goal oriented.

Nice To Haves

Minimum 2+ years of directly related experience in commercial real estate.
Post-secondary education in Business Administration, Property Management and/or a related field (Finance/Accounting are an asset).
Experience working with lease-related documentation and tenant administration.

Responsibilities

Manage accounts payable processes, vendor invoices, utility payments, capital project invoicing and tracking.
Ensure accurate coding, accruals, reclasses and payment processing.
Maintain and update Angus and utility tracking systems
Manage monthly recurring payment plans
Track tenant allowances and ensure compliance with lease documentation
Manage utility account setup and transfers
Track security deposits
Maintain building equipment documentation along with warranty records, claims and expiries.
Track service reports and documentation for tenant-maintained systems
Manual billings for tenant-specific services and recoveries
Contribute to industry-leading sustainability programs through utility data collection and ESG reporting.
Support BOMA BEST, LEED, Fitwel and other certification programs that help shape greener, more efficient buildings.
Assist with tenant communications, tenant events, surveys, newsletters and portfolio-wide initiatives that strengthen tenant relationships.
Manage insurance tracking, documentation control, emergency communications testing and continuous process improvement initiatives.
Help maintain consistency, accuracy, and operational excellence across the portfolio.
Support acquisitions, dispositions, and capital improvement programs and other high-impact portfolio initiatives as needed.