Commercial Property Coordinator — Client Operations
About The Position
Amped Kitchens builds, owns, and operates large-scale commercial kitchen properties in Los Angeles and Chicago. Our properties are home to some of L.A.’s most exciting food companies—from emerging CPG brands to established restaurant groups, caterers, and meal-delivery businesses. We’re looking for a sharp, organized coordinator to help run the administrative side of Amped Kitchens—L.A. North. You’ll be a central point of contact for clients and vendors, working across our Leasing, Facilities, and Accounting teams to get questions answered, information routed, and open items resolved. This is a broad, hands-on property-administration role. Some days will focus on client questions and leasing paperwork; others may involve vendor coordination, account follow-up, records, scheduling, supplies, or an unexpected operational issue. The right person enjoys that variety, loves helping people, and takes pride in keeping the property organized and responsive.
Requirements
- At least two years of experience in property administration, operations, hospitality, customer service, or a similar role.
- Strong follow-through. You keep track of open items and close the loop.
- Clear and professional written and verbal communication.
- Comfort handling account questions, payment tracking, and collections follow-up.
- Experience with AppFolio, Yardi, MRI, QuickBooks, or another property-management or accounting platform.
- Sound judgment about what you can resolve independently and what needs to be escalated.
- Ability to manage changing priorities without losing accuracy or responsiveness.
- A practical, service-oriented attitude and willingness to help wherever needed.
Nice To Haves
- Commercial property, accounting, facilities, or food-industry experience is helpful but not required.
- Enjoy working with people and providing excellent service.
- Love creating order in an active environment.
- Notice small problems before they become larger ones.
- Take ownership without waiting to be reminded.
- Stay calm and helpful even in stressful situations.
- Are comfortable following up with busy people to get answers and move things forward.
- Aren’t afraid to ask questions.
- Enjoy learning different aspects of real estate operations—from finance and leasing to client service.
- Want to help build better systems.
- Are excited about food businesses and enjoy learning.
Responsibilities
- Serve as a primary point of contact for clients, visitors, and vendors.
- Respond promptly and helpfully to calls, emails, and account questions.
- Gather the information needed and coordinate with Leasing, Facilities, or Accounting to resolve issues.
- Handle routine matters independently and escalate more complex questions appropriately.
- Maintain clear, professional communication through resolution.
- Record payments and maintain accurate account records.
- Follow up on outstanding balances using established company procedures.
- Help clients understand charges and coordinate with Accounting when additional review is needed.
- Organize invoices, receipts, and supporting documentation.
- Assist Accounting with data entry, recordkeeping, and reconciliation support.
- Support the Leasing Executive by giving property tours to prospective clients.
- Prepare and maintain accurate lease and onboarding documentation.
- Coordinate client onboarding, move-ins, transfers, and move-outs.
- Track deposits, insurance certificates, required documents, and other outstanding items.
- Coordinate lease-related tasks among the client, Leasing, Facilities, and Accounting teams.
- Collect and maintain W-9s, insurance certificates, and other required vendor documentation.
- Communicate with vendors regarding scheduling, documentation, invoices, and account questions.
- Maintain property records, office supplies, and routine schedules.
- Support other day-to-day administrative needs as they arise.
- Help improve systems and procedures as the company grows.
Benefits
- Health, dental, 401(k), paid time off, and other standard company benefits.
- Opportunities to grow into broader client-operations or property-management responsibility based on performance and demonstrated proficiency.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
