Property Operations Assistant

Beacon Communities•Boston, MA

1d•$23 - $25•Onsite

About The Position

The Property Operations Assistant is responsible for managing the administrative tasks for a large, complex community or group of communities. This employee supports the office and/or maintenance administrative duties of the organization. These duties include but are not limited to; service requests, preventive maintenance scheduling and follow-up, pest control management and scheduling, move in/out inspections, inspectional service department/boards of health coordination, project management and general administrative activities.

Requirements

High School diploma or GED
Proficiency in Microsoft Word, Excel and general customer service
General interest electrical, plumbing, appliances, HVAC and/or carpentry
Strong computer proficiencies required.
Intermediate proficiency with Word, Excel, PowerPoint, Outlook.
Basic proficiency with Yardi desirable.
Fluent in English.
Strong oral and written communication skills.
Highly organized and detail oriented.
Ability to work in a fast-paced environment where priorities change daily.
Deadline driven.
Demonstrates strong initiative and high level of professionalism.
Manual dexterity for competent use of office equipment.
Ability to climb stairs and walk through the community.
Job Knowledge, Problem Solving/Analysis, Work Environment Safety, Planning, Interpersonal Skills, Communication.

Responsibilities

Supports the service request process, entering and tracking service requests, closing out service requests and follow up with any outstanding service requests.
Updates the various maintenance logs
Provides Administrative support to Maintenance and Office when needed.
Creates and delivers notices to residents for inspections, pest control and general maintenance work.
Supports the preventive maintenance process and all other special projects.
Manages maintenance follow up efforts with residents and vendors.
Ensures that quality control standards are followed and consistently met.
Assists with inventory management and general upkeep of the maintenance shop.
Aids with the monitoring and tracking of Monthly Maintenance Safety Training.
Provides Administrative support to the maintenance department in tracking and completion of the unit turnover process.
Additional administrative responsibilities as assigned by the Maintenance Team Supervisor/Sr. Maintenance Supervisor/Regional Maintenance Director.

Benefits

Health & Wellness Benefits (medical, dental, vision)
HSA/FSA options
13 paid holidays per year
Paid time off (vacation days, personal days, sick time, wellness days, summer flex time, volunteer days)
Early close Fridays
401k program with a company match
100% Company-Paid Life Insurance
Affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
Access to an Employee Assistance Program (EAP)
Childcare & Eldercare Support
Career Development and Advancement Opportunities