Property Manager

DivcoWest•Menlo Park, CA

22d•Onsite

About The Position

DivcoWest is seeking an experienced Property Manager to work out of their property management office in Menlo Park, CA. The Menlo Park property is part of the Sand Hill Collection (SHC), which represents a significant portion of the office inventory along Sand Hill Road, featuring world-class office space, activated open spaces, and on-site amenities. This role collaborates with the Senior Property Manager, Assistant Property Manager, and Hospitality Tenant Coordinator to foster positive tenant relationships, oversee daily operations and property maintenance, manage financial reporting and budgeting, and ensure compliance with legal regulations and internal policy. The position requires 5 days in the office at the Menlo Park, CA location and is not eligible for immigration support or sponsorship.

Requirements

5-8 years of experience in Commercial Real Estate Property Management required.
Familiar with Microsoft Office suite.
Knowledge of general accounting and building/property operations.
Excellent leadership and customer service skills with the ability to maintain a positive attitude and work both independently and as part of a team.
Ability to work effectively under pressure and prioritize and manage time and workload to meet property and client needs.
A desire to work within a diverse, collaborative, and professional environment.
Applicants must be currently authorized to work in the United States on a full-time basis without the need for employer support or sponsorship now or in the future.

Nice To Haves

Four-year college degree preferred.
MRI, Building Engines/Prism and Nexus or similar systems experience preferred.

Responsibilities

Supervises an Assistant Property Manager and Hospitality Tenant Coordinator in managing the daily operations of the property.
Manages an Emergency Response Plan.
Manages amenities such as conference room spaces and gyms.
Oversees building access (key management, access card system management, etc.).
Oversees management of the building work order system to include but not be limited to its interface with tenants and vendors.
Responsible for vendor contract management and day-to-day operations of the buildings, including security, janitorial, parking, and all aspects of maintenance and repairs.
Negotiates and oversees preparation of all vendor services contracts and competitively bids vendor services periodically.
Conducts regular property inspections and solicits bids for work, as necessary.
Oversees lease administration to ensure accurate records.
Prepares lease abstracts for new tenant files, reviews monthly rent roll for accuracy.
Oversees and maintains a tenant relations program that is innovative and creates favorable landlord/tenant relations.
Monitors rent collection and oversees delinquencies.
Reviews and approves all invoices to ensure proper control of expenditures and implementation of annual budget.
Works with Lease Admin to review, correct where necessary, and approve operating expense estimates and reconciliations.
Reviews monthly financial statements to ensure accurate reporting.
Reviews monthly operating reports.
Reviews and approves budget variances and manages other financial issues associated with the property.
Creates annual operating budgets.
Works with engineering to identify capital projects.
Manages construction of capital projects, tenant improvements and any other work required in the buildings.
Implements and oversees ESG initiatives at the property.
Completes various risk management-related tasks including but not limited to incident reporting and evaluating certificates of insurance for compliance.
Supports leasing program by facilitating tours and fostering positive relations with brokers.
Works with the leasing and marketing department to promote properties as needed.