Part time Property Manager

Village Management All Locations•Morgantown, IN

21h•$17•Onsite

About The Position

The Property Manager is responsible for the comprehensive management of a property, encompassing financial tasks such as rent and security deposit collection, and processing evictions. The role involves tenant relations, including showing vacant units, processing applications, and ensuring compliance with corporate and regulatory standards. Key duties also include extensive property oversight, such as daily property walks, monitoring common areas, managing unit turnovers, and coordinating maintenance and repairs, including seasonal groundskeeping and snow removal. Administrative responsibilities include maintaining records, purchasing supplies, submitting reports, and managing invoices. The Manager is also tasked with tenant education regarding property systems and supervising maintenance staff. Strict adherence to corporate policies regarding approvals for contracts, purchases, and work schedules is required, with a strong emphasis on maintaining high occupancy rates.

Requirements

Employee must receive approval from the Regional Manager, in advance, when working hours greater than listed below or hours outside of set office hours.
Employee must maintain optimum occupancy at all times.
Failure to maintain occupancy above 95% for three consecutive months may result in disciplinary action, including termination.
Involvement in any activity which could be considered a conflict of interest may result in termination.
Acceptance of cash will result in automatic dismissal.

Responsibilities

Collection of rents, security deposits and miscellaneous charges.
Scan checks daily.
Issue late notices and file evictions, when necessary.
Show vacant apartments to prospective tenants.
Accept rental applications and submit verifications for income and asset verifications.
Submit all rental application information to the corporate Compliance Department for final review and approval.
Walk property upon arrival and, again, when leaving for the day.
Monitor common areas and laundry rooms and keep in serviceable condition.
Monitor turnover of recently vacated units and sign off on the completion of turnover.
Housekeeping of office.
Keep grounds watered in season.
Scheduling and admitting service or repairmen.
Verifying work was completed in a satisfactory manner ensuring units or common areas are secured and keys returned after work is performed.
Collect and submit all contracts, agreements, etc. to Regional Property Manager for approval and signature.
Obtain approval from Regional Manager on all purchases/invoices in excess of $200 prior to purchase.
Obtain certificates of insurance and W-9 forms for all maintenance/other vendors prior to the work being performed.
Identify and delegate repairs and maintenance duties, including seasonal grounds maintenance and snow removal, to an authorized person and verify the work is properly completed.
Conduct quarterly inspections of all occupied and vacant units.
Follow up on any issues immediately after inspections.
Maintain maintenance records and documentation by unit.
Purchase maintenance supplies and confirm receipt of supplies against packing slip and/or invoice.
Inform tenants of the operation of appliances, HVAC, zone lines, key FOBS, entry systems, etc.
Submit all required reports on the due date as reported on the monthly calendar.
Keep a “daily dairy” with updates as instructed by corporate office.
Ensure recertification paperwork is signed 45 days prior to expiration date.
Maintain the property in compliance with Fair Housing Regulations and USDA regulations.
Attend mandatory manager meetings and other training courses deemed necessary by the corporate office.
Close out files for year-end as instructed by the corporate office.
Upload invoices to the software daily.
Monitor any vending/laundry revenue, where applicable, and submit to the corporate office.
Hire and supervise the maintenance staff.
Perform any service not heretofore stated that is within reason which, from time-to-time, may be requested by the Regional Manager or corporate office.