Property Management Transition Administrator

Emerald City Associates•Raleigh, NC

13d

About The Position

Green Alpha Property Management is growing and we seeking a Property Management Transition Administrator to coordinate the details of bringing new properties into our portfolio. This person will manage transition tasks from the signed agreement through the first weeks of operations, helping site teams start with the information, services, and support they need.

Requirements

Two or more years of experience in multifamily property management, property transitions or acquisitions
Experience coordinating work across site teams, vendors, utility providers, and corporate departments.
Strong organizational skills and the ability to manage multiple deadlines without losing track of details.
Clear written and verbal communication, including the ability to identify a problem, name its owner, and follow it through to resolution.
Proficiency with Microsoft Excel, Outlook, and shared task or document management tools.
Familiarity with property management systems and the information needed to set up a new property.

Nice To Haves

Experience with LIHTC or HUD properties is preferred.
Entrata experience is a plus

Responsibilities

Maintain a transition plan and checklist for each acquisition or new third-party management assignment.
Coordinate utility transfers, vendor and service contracts, insurance documents, keys, access, and other items needed to keep the property operating.
Obtain and organize leases, resident records, deposits, receivables, compliance files, contracts, and financial information from the prior owner or manager.
Coordinate property setup with operations, accounting, compliance, IT, and Entrata support.
Track required data, banking, forms, permissions, and testing.
Confirm site teams have equipment, system access, contacts, training, and clear instructions before the transition date.
Track outstanding items through the first weeks of management.