Property Management Technician - SR-14

County of Hawai`i•Future vacancies with immediate vacancy in Hilo, HI

11d•Onsite

About The Position

Independently performs a variety of administrative and technical support services for the Property Management Division; provides clerical support for the County’s Public Access, Open Space, and Natural Resources Preservation Commission (PONC); records and transcribes minutes of meetings and hearings; serves as a contact for information and request for services for the commission; and performs other related duties as required. There is one (1) immediate permanent full-time vacancy with the Department of Finance - Property Management Division in Hilo. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Requirements

Graduation from high school
Four (4) years of clerical experience that included the maintenance of records, preparation of reports, and public contact
One (1) year of clerical experience which involved the drafting and preparation of various land documents necessary for real estate conveyances.
Possession of a valid State of Hawai'i driver license (Class 3) or any other valid comparable driver license at the time of filing.

Nice To Haves

Knowledge of real estate terminology, forms, and documents, particularly as they pertain to land ownership and transfer
Knowledge of procedures and requirements of the Land Court and registration systems in Hawai'i
Knowledge of functions of other public agencies concerned with land transaction matters
Knowledge of rules and regulations of the commission
Knowledge of Sunshine law, UIPA, and other pertinent laws and rules that apply to the commission
Knowledge of public relations
Knowledge of fiscal policies and procedures
Knowledge of office practices and procedures
Knowledge of filing methods and systems
Knowledge of grammar, spelling, and word usage
Knowledge of use of standard office equipment including computer programs
Ability to understand, distinguish, and apply terms pertaining to real estate matters
Ability to read and interpret tax, parcel, and utility maps
Ability to understand and interpret laws, rules, policies, and regulations
Ability to write brief and complete summary reports
Ability to compose letters and other correspondence
Ability to type or keyboard, which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview
Ability to transcribe from recordings and notes accurately
Ability to maintain and prepare fiscal records and reports
Ability to follow oral and written instruction
Ability to work independently
Ability to deal tactfully and effectively with the public, commission members, and other governmental officials
Ability to work harmoniously with others

Responsibilities

Plans and organizes administrative housekeeping services for the Property Management Division; sets up and maintains paper and electronic files; sorts, arranges, and distributes correspondence, invoices, applications, and other materials.
Provides clerical support for PONC; serves as a contact for program information and request for services for the commission.
Schedules, prepares, and posts agendas and other legal notifications for PONC meetings; coordinates logistics for the meetings.
Gathers necessary reports and background data on matters to be discussed, and presents reports and data in proper form; assembles materials required for hearings and prepares packets for commission members.
Prepares or compiles financial, statistical or numerical statements and/or accompanying descriptive reports.
Records or takes and transcribes minutes of the commission meetings, conferences, and hearings.
Participates in the preparation of grant applications for the County; initiates grant required activities; prepares documents and required attachments.
Monitors grant funds received by the County; maintains financial records and prepares reports to comply with grant requirements.
Accompanies members on site inspections to prepare report on topography and resources and to monitor use of land after acquisition.
Assists with leases and management of County-owned properties; drafts and compiles lease agreements and other related documents; maintains record of lease payments and compliance; provides information on regulations and policies; receives complaints, conducts site inspection to assess complaints, and recommends resolutions.
Assists in the preparation of public notices for lease of County properties with details of conditions and description of properties including survey and Geographic Information System (GIS) photos of lots; prepares forms for public to submit proposals.
Composes, drafts, and prepares in final form documents necessary for the acquisition of lands, easements, rights, and other interests in real property, such as deeds, releases, agreements, assignments, licenses, resolutions, etc.
Reviews and interprets abstracts and searches of title and other legal papers to determine status of ownership.
Accompanies members to public meetings and presentations; prepares informational hand-outs and power point presentations; answers inquiries.
Answers correspondence by independently composing letters, statements, and memoranda for the signature of the chair of the commission.
Prepares annual reports on the programs, activities, and accomplishments of the commission.
May operate a vehicle to attend meetings, trainings, and other Property Management Division/commission activities.
Makes arrangements for hotel and travel accommodations for commission members; prepares purchase orders, travel claims, and other fiscal documents.
Assists in processing accounts payable or accounts receivable.
Maintains inventory of County vehicles and large equipment; participates in the conduct of a physical audit of County inventory upon change in administration and/or department head.
Manages program for Personal Use of County Vehicles; maintains list of permits; annually confirms validity of permits for vehicle use.
Coordinates the sale of County vehicles and equipment; works with the Automotive Division; prepares notices and bid documents; prepares title transfers; and prepares reports as required.
Performs other related duties as assigned.

Benefits

Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours.
Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program
Public Service Loan Forgiveness (PSLF) Program
Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.