Property Management Specialist

Advance Stores Company•Raleigh, NC

9d•Hybrid

About The Position

The Property Management Specialist manages and protects the company’s real estate properties. The role safeguards company rights and assets by analyzing lease provisions, condemnation documents, governmental regulations, and public notices. It creates value through monetary recoveries for highway takings and easements; consents; avoided costs from lease disputes and code-violation fines; resolutions of defaults and litigation issues; closed-store management; proper turnover of leased premises; and lease compliance and enforcement. The position works across Real Estate, Construction, Store Operations, Accounting/Finance, Risk Management, and Tax, and serves as a primary contact for Field and Store Operators. It administers lease compliance and critical dates, interprets real estate documents, maintains landlord and community relationships, resolves property issues and disputes, oversees insurance compliance, negotiates financial settlements, and manages closed-store inspections, repairs, turnover, and property readiness. The position is hybrid, based at the company’s corporate headquarters in Raleigh, North Carolina, with four days in the office and one day remote. Occasional travel may be required.

Requirements

Strong analytical and problem-solving ability.
Ability to read and interpret real estate documents.
Understanding of financial statements and ability to review general ledger entries.
Advanced proficiency in Microsoft Office and general PC skills.
Excellent written and verbal communication skills.
Ability to collaborate effectively and interface with all levels of management.
Strong negotiation skills.
High attention to detail and strong planning and organizational capability.
Ability to manage shifting priorities, tight deadlines, and challenging situations.
Ability to work independently with strong initiative and energy.
Ability to review properties critically and identify risks or operational opportunities.
Knowledge of commercial real estate and property management.
Three to five years of experience in real estate, paralegal work, leasing, facilities maintenance, or property management.
Bachelor’s degree or an equivalent combination of education and experience.

Nice To Haves

Certified Property Manager certification is preferred but not required.

Responsibilities

Collaborate with Real Estate, Construction, Store Operations, Accounting/Finance, Risk Management, and Tax to resolve issues during lease negotiations and ongoing lease operations.
Serve as a primary point of contact for Field and Store Operators, sharing critical dates, policies, and procedures and responding to general inquiries.
Analyze leases to answer internal questions and identify risks throughout the lease term.
Interpret leases and related real estate documents and guide internal teams on compliance and protection of company assets.
Manage compliance for leases, terminations, subleases, easements, license agreements, access easements, billboard leases, and estoppels.
Track critical dates and deadlines, maintain checklists, and engage stakeholders to ensure timely execution.
Monitor commencement and co-tenancy requirements and mitigate potential revenue loss from missed dates or violations.
Evaluate and collect rent abatements or landlord reimbursements to recover company expenditures.
Maintain business relationships with landlords, property managers, subtenants, local communities, and government agencies.
Prepare and deliver notices to landlords concerning maintenance, performance, or repair obligations.
Coordinate property inspections for lease compliance and upkeep and recommend improvements.
Investigate and recommend cost-reduction opportunities; resolve property issues, lease disputes, demands, defaults, and enforcement matters.
Oversee insurance compliance for properties, tenants, and vendors and manage the insurance certificate process.
Facilitate resolution of code violations and negotiate fine reductions with government agencies.
Negotiate financial settlements related to easements, highway takings, and similar matters, including participation in mediations or trial proceedings.
Address landlord demands, disputes, and turnover requirements for closed stores and keep vacant spaces show-ready.
Manage closed-store inspections, repairs, turnover, and dispute resolution; ensure vacant or dark spaces meet company standards for condition and readiness.