Property Management Digital Specialist

Mahler Private Staffing•Conshohocken, PA

5d•Onsite

About The Position

The Property Management Digital Specialist supports day-to-day property operations by maintaining accurate information, coordinating requests and vendors, and using digital tools to make administrative work more efficient and reliable. Reporting directly to the IT Director, the specialist also assists with routine IT tasks and provides occasional hands-on support at remote properties. The role is in person five days per week, based in Conshohocken, Pennsylvania, with an option to be based in North Philadelphia, and requires travel up to 30%.

Requirements

Bachelor’s degree, preferably in business administration.
Proven administrative, operations, or property coordination experience.
Excellent, verifiable references.
Advanced Microsoft 365 skills, including Excel, Outlook, Teams, SharePoint, and OneDrive, with spreadsheet analysis and structured information and reporting management.
Ability to learn and configure business applications, diagnose software issues, troubleshoot common employee-device problems, and follow technical instructions for safely rebooting and checking equipment.
Proficiency with DocuSign or a similar digital signature platform, including templates, signer routing, tracking, and secure records.
Experience supporting HRIS/HR systems, timesheet submission and approval, payroll-related data, and user issue resolution.
Exceptional organization, attention to detail, professional communication, and independent follow-through.
Availability to work in person in an office five days per week and travel up to 30%.

Nice To Haves

Experience with property/facilities management or work-order software.
Experience with Power Automate and Power BI or similar tools.
Experience documenting procedures and training users.

Responsibilities

Coordinate property requests, vendors, schedules, and follow-up.
Maintain accurate digital records and track invoices, renewals, and deadlines.
Manage digital files, digital signatures, HRIS timesheet workflows, and payroll-related data while protecting confidential information.
Build reports and dashboards, manage shared workspaces, and improve processes through workflow automation, digital document management, and Microsoft 365 tools.
Troubleshoot employee devices and software.
Visit remote properties for occasional hands-on support under the IT Director’s guidance.