Property Management Coordinator
About The Position
Coldwell Banker Premier is seeking an organized, dependable, and responsive Property Management Coordinator to support our Quad States long-term rental portfolio of approximately 250 properties. This position works closely with the Property Manager to keep daily operations organized, communicate with property owners and residents, monitor important deadlines, and ensure calls, messages, and assigned tasks receive timely follow-up. This is a full-time, office-based position supporting properties throughout the Quad States region. Regular local and regional travel is required for property inspections, lockbox and signage coordination, property photographs, and other field-related responsibilities. This is not a remote or work-from-home position. Occasional weekend work may be required.
Requirements
- At least one year of property management experience
- Strong organizational and time-management skills
- Excellent telephone, email, and in-person communication skills
- Consistent follow-through and attention to detail
- Ability to manage multiple priorities, deadlines, and interruptions
- Comfortable communicating with property owners and residents
- Comfortable using property management software and other web-based systems
- Valid driver’s license and reliable transportation
- Ability and willingness to travel locally and regionally for inspections and other field assignments
- Dependable attendance and the ability to work from an assigned regional office during scheduled hours
Nice To Haves
- Experience using AppFolio or similar property management software
- Experience with long-term residential rental properties
- Familiarity with leases, renewals, delinquency procedures, inspections, and maintenance coordination
Responsibilities
- Answer incoming calls and respond promptly to emails and messages
- Communicate professionally with property owners, residents, prospective tenants, vendors, and team members
- Document communications, activities, and follow-up in AppFolio
- Assist the Property Manager with the daily operation of approximately 250 rental properties
- Review delinquency, vacancy, lease-expiration, inspection, and work-order reports
- Prepare and send resident notices in accordance with company procedures and applicable laws
- Assist with new leases, renewals, and related documentation
- Monitor vacant properties and help maintain accurate rental listings
- Respond to rental inquiries and track prospective-tenant leads
- Coordinate with the Maintenance Coordinator regarding active work orders
- Assist with vendor communication, estimates, scheduling, and job tracking
- Schedule and conduct property inspections as assigned
- Document inspection findings and create follow-up work orders
- Install and remove property signs and lockboxes
- Take basic property photographs when needed
- Upload and organize documents in AppFolio
- Escalate emergencies, legal concerns, owner dissatisfaction, and unresolved issues to the Property Manager
- Provide occasional administrative support to real estate agents and other company departments as needed
- Assist with additional projects assigned by the Property Manager or leadership
Benefits
- Health, dental, and vision insurance
- Paid vacation
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
