Property & Leasing Administrator (Onsite)

Larlyn Property Management

8d•Onsite

About The Position

Larlyn Property Management is continuing to grow, and we’re excited to welcome a Property Administrator who is ready to be part of that journey. Whether you are a seasoned Residential Property Administrator looking to expand your impact, or a Property Manager seeking a more structured, operations-focused role, this is an opportunity to contribute to a team that is building and strengthening its residential portfolio. This role supports on-site presence (minimum 3 days/week) and 2 days in head office, ensuring operational oversight, tenant relations, and reporting requirements are met. The position combines administrative responsibilities with active site engagement, including unit inspections, contractor coordination, and rental operations. This role is critical to maintaining service standards and supporting client retention. Join Larlyn Property Management, a family-owned company with deep roots in the industry, as we continue to grow and strengthen our presence in the market. In this role, you will play a key part in supporting our expanding residential operations. You will manage the administrative functions that keep our properties running efficiently, while contributing to a team that is focused on consistency, service, and operational excellence.

Requirements

Diploma or degree in Business Administration, Sales, Marketing, Management, or a related field
3–5 years of experience in residential/commercial property administration, ideally within mixed-use portfolios
Experience in a client-focused, third-party management environment
At least 1 year in a senior or lead administrative capacity
Proven ability to work independently while collaborating across departments
Experience supporting team performance and coordinating workflows across different stakeholders
Proficiency in Yardi and Microsoft Office (Outlook, Word, Excel)
Strong organizational and time management skills
Clear, professional communication with a customer-focused approach
Proactive and accountable (takes ownership of site issues)
Ability to prioritize and manage competing demands
Detail-oriented with strong documentation discipline
Knowledge of the Residential Tenancies Act and property management best practices

Responsibilities

Oversee day-to-day administrative operations for assigned residential properties
Act as a primary point of contact for tenants and owners
Coordinate and manage tenant move-ins and move-outs, including inspections, key handover, Yardi updates, and turnover readiness
Conduct unit inspections during turnovers; document conditions and coordinate required repairs or maintenance with contractors
Monitor unit readiness, contractor progress, and vacancy timelines
Coordinate and follow up with contractors
Support rent collection processes, including tracking, follow-ups, and maintaining accurate records of outstanding balances
Maintain accurate and up-to-date records across tenant files, leasing activity, inspections, and communications
Partner with Client Accounting and Property Managers to support month-end processes
Prepare and provide regular reporting (weekly operational updates and monthly summaries) to management
Conduct regular site walkthroughs (“rounds”)
Provide support across residential and commercial portfolios, with occasional assistance to condo teams (e.g., AGMs, budgets, meeting documentation)
Coordinate and manage the full leasing cycle, including advertising vacancies, scheduling and conducting showings
Respond to rental inquiries
Screen prospective tenants (applications, references, credit checks) in line with requirements
Prepare lease agreements and supporting documentation,
Facilitate move-ins and move-outs, including key handover, orientation, and required inspections
Maintain accurate leasing records and update systems with tenant information and status changes
Monitor market trends and provide input on rental pricing and leasing strategies
Support occupancy targets by minimizing vacancy periods and maintaining strong tenant relations