Property Coordinator

UPMC•Pittsburgh, PA

21h•Hybrid

About The Position

The Property Coordinator at UPMC is a key entry-level role, focused on providing essential assistance to the Corporate Real Estate team to train in this field and gain a better understanding of the property management, leasing and financial functions. This position involves assisting in financial and billing processes, as well as assisting in conducting property inspections, and participating in annual operating budget creation. It is the goal of the Property Coordinator to gain a complete understanding of CRE operations, before taking the next step in the career ladder in a leasing, property management or finance function. This position will work standard daylight hours, Monday through Friday. The Property Coordinator will travel to various UPMC facilities as needed along with working onsite at the US Steel Tower. If you want to begin your career in real estate or expand your current skills, look no further and apply today!

Requirements

Bachelor's Degree preferred OR High school diploma or equivalent with four years of relevant experience required
Proven experience in Coordination or in a Manager in Training role, preferably in property management or a related field.
Excellent organizational and multitasking abilities.
Excellent Excel, Teams and Microsoft suite abilities.
Strong interpersonal skills to establish and maintain positive relations with tenants.
Proficiency in phone communication and correspondence management.
Familiarity with contract management systems and basic data entry skills.
Ability to work collaboratively within a team and communicate effectively with internal and external stakeholders.
Manage internal system, maintaining organized records and facilitating efficient contract management processes.
Travel by car
Act 34

Responsibilities

Promote, establish, and maintain positive relations with tenants to ensure a harmonious and collaborative environment within healthcare properties.
Work with CRE Team to round each asset and understand how each property functions and contractual obligations.
Serve as a point of contact for tenants, owners, and UPMC occupants, providing solutions to housekeeping issues, parking issues, and other opportunities as they arise.
Conduct periodic inspections of property and tenant spaces to ensure compliance with contracts and property upkeep of property.
Update and maintain CRE databases. Review and maintain current records. Track and review vendor COI database. ? Assist in completing Property Inspections to include ADA Compliance, interior/exterior aesthetics of the property.
Performs duties by UPMC's mission, values, policies, and procedures.
Monitor vacancies and space track utilization.
Upload documents in Lease Harbor system, organize system, complete tasks.
Provide additional administrative support to CRE and finance as part of overall data excellence goals.
Undertakes additional responsibilities as assigned to support the health system.