Property Coordinator

Kimco Realty•Louisville, KY

About The Position

The Property Coordinator assists and supports the Lifestyle team with day-to-day management of its Lifestyle portfolios. The role focuses primarily on administrative functions and tenant and vendor relations, including coordinating bids, contracts, invoices, work orders, inspections, utility accounts, budgets, and customer-service cases. The coordinator also supports General Managers and Property Managers and maintains strong relationships with tenants through verbal and written communication.

Requirements

Background in retail commercial real estate.
At least two years of experience in a fast-paced corporate setting.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Access.
Bachelor’s degree or equivalent working experience.
Prior administrative experience.
A technology-forward mindset and strong curiosity about combining tools, particularly AI, with a forward-looking perspective that inspires innovative solutions.

Responsibilities

Collect vendor bids and prepare contracts for repairs, maintenance, and capital improvement projects.
Review and code vendor invoices.
Code and process Job Cost-related documents and reclassify expenses.
Coordinate vendor work and annual inspections, including fire systems, alarm systems, and backflows.
Open and close utility accounts.
Coordinate vacancy cleanouts and prepare vacancy profiles.
Assist General Managers in maintaining Emergency Response Plans for each site, including current contact information for first responders, tenants, and utilities.
Assist the Property Manager with preparation of annual budgets.
Coordinate travel and expense reports.
Review and respond daily to cases logged in Kimco’s Customer Service platform.
Issue work orders to vendors and follow up to ensure they have been completed.
Maintain best-in-class tenant relationships through verbal and written communications.