Property coordinator - Ottawa

Groupe Mach • Ottawa, ON

9d • CA$63,000 - CA$67,000 • Onsite

About The Position

Our Operations team in Ottawa is expanding, and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of over 450 members. We work every day to apply our expertise to real estate and our clients. For 25 years, MACH has been building projects designed to have a lasting, impactful, and meaningful influence on cities and neighborhoods; on the lives of residents, users, and visitors. In Canada, MACH is one of the largest real estate owners. It is distinguished in particular by a real estate portfolio of more than 45 million square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O’Connor in Ottawa. JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT! Based in our office in Ottawa, and under the responsibility of the Director of operations, the Property Service Coordinator coordinates activities related to the Operations department and performs the following tasks:

Requirements

• College diploma in office automation
• Have a minimum of three (3) years of experience in a similar job and more specifically in real estate
• Perfect command of the Microsoft Office suite (Word, Excel and PowerPoint)

Responsibilities

• Respond to service requests
• Distribute work tickets to building technicians and follow up on them
• Ensure good communication between the technician and the property manager
• Ensure the proper deployment of technicians to the buildings
• Ensure tenant records in Yardi are complete and up to date
• Respond to tenants' various requests
• Send various letters and notices
• Process purchase orders
• Process invoices
• Manage security permits and incident reports
• Manage service contracts as requested by Property Managers
• Prepare monthly reports
• Collaborate with the Property Manager on satisfaction surveys
• Supervise in collaboration with the property manager the rent arrears

Benefits

• Competitive salary
• Summer hours all year
• Medical and dental insurance
• RRSP with employer participation
• Transport costs reimbursed at 100%
• 6 sick/personal days per year
• Reimbursement of a sports subscription according to the amount in force
• Employee Assistance Program (EAP)
• Training and development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree