Property Coordinator

Franklin Street•Tampa, FL

2d•Onsite

About The Position

Franklin Street is currently seeking a Property Coordinator to join our team in Tampa, FL. The Property Coordinator provides general administrative support for the Property Management Team in managing all aspects of a single property or portfolio of commercial, industrial or retail properties. The Property coordinator assists with tenant and vendor customer services. This role requires strong systems proficiency (Excel, Outlook, InDesign, etc.), accounting acumen, and an enthusiasm for customer service.

Requirements

Minimum 3 years of administrative and customer service experience.
High school diploma or general education degree (GED) required.
Intermediate to advanced proficiency in computer skills including MS Office Suite (Excel, Word, Outlook) and internet / application software is required along with a willingness and ability to learn new software programs.
Proficiency with standard office equipment required.
Requires basic knowledge of financial terms and principles and an ability to calculate simple figures such as percentages.
Must have valid driver’s license and automobile insurance coverage in accordance with Company guidelines. Driving to various properties in assigned portfolio may be required.
Professional business level communication skills including the ability to read, write, and comprehend the English language at a fluent and professional level.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
Ability to effectively present information to an internal department and/or large groups of employees.
Requires basic analytical skills. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations.
Ability to provide efficient, timely, reliable, and courteous service to customers.
Attention to detail and exceptional follow thru.
Ability to multi-task in a fast-paced, ever-changing environment.

Nice To Haves

Bachelor’s degree preferred from an accredited university.
Intermediate proficiency in PowerPoint and Adobe
Yardi or comparable property management software proficiency a plus.
InDesign proficiency not required, but a plus.
Bilingual – Spanish a plus.

Responsibilities

Performs a variety of administrative tasks for assigned staff including but not limited to, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying (both paper and electronic), etc.
Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.
Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.
Coordinates tenant events and appreciation. Assists with publication and distribution of tenant newsletter.
May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Comply with bid process guidelines. Assists with preparations of monthly and quarterly management reports.
Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
Administers accounts payable. Creates Purchase Orders for all payments as needed; works with Vendors to ensure proper upload of invoices into accounting system; Review invoice registry and moves invoices forward in the workflow process; Uploads invoice on occasion, as directed by GM. Works closely with Vendors to ensure they are in compliance with Vendor Café/Vendor Shield.
May provide informal assistance such as technical guidance, and/or training to coworkers.
May coordinate and assign tasks to co-workers within a work unit and/or project.
Performs other duties as assigned.