Property Assistant

ExtensisHR•Spring, TX

5d•Onsite

About The Position

CMT Properties is seeking a motivated and professional Property Assistant to join their commercial property management team. This entry-level role serves as the first point of contact for tenants, visitors, and vendors and plays an important role in ensuring smooth day-to-day office and property operations. This is an excellent opportunity for someone looking to build a long-term career in commercial property management. The position provides hands-on exposure to tenant relations, administrative operations, accounting support, and property management systems, with opportunities for professional growth into more advanced property management roles.

Requirements

High school diploma or equivalent required
Strong customer service and communication skills, both verbal and written
Professional, friendly, and customer-focused demeanor
Prior experience in an office administration, receptionist, customer service, or administrative support role preferred
Basic understanding of accounting or bookkeeping principles preferred
Proficiency in Microsoft Office (Word, Excel, Outlook) and PDF tools
Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Willingness to learn new systems, processes, and property management functions

Nice To Haves

Experience in commercial real estate, property management, or related field
Familiarity with property management or accounting systems such as IMPAK, AvidXchange, or similar platforms
Exposure to accounts payable, invoice processing, or general bookkeeping functions

Responsibilities

Serve as the first point of contact at the front desk by greeting tenants, visitors, vendors, and guests in a professional and welcoming manner
Answer and route incoming phone calls and respond to general inquiries in a timely and professional manner
Provide day-to-day customer service support to tenants and property stakeholders
Receive, sort, and distribute incoming mail and manage outgoing correspondence
Process invoices and support routine administrative accounting tasks using AvidXchange
Utilize property management systems such as IMPAK to support daily operational activities
Draft, format, and send tenant communications, including memos and office correspondence using Microsoft Word and Excel
Maintain organized electronic and physical filing systems for property and office records
Support special projects and additional administrative assignments as needed
Assist the property management team with overall office operations and evolving business needs