Property Assistant- Real Estate

Hendricks Commercial Properties/Geronimo Hospitality Group•Indianapolis, IN

2d•Onsite

About The Position

The Property Assistant position is responsible for supporting regional operational infrastructure across Real Estate Operations. This role ensures accurate system administration, documentation control, vendor compliance tracking, fleet coordination, and project tracking within an assigned region. Your ability to own your work and drive success will make a direct impact on the communities we serve.

Requirements

High school diploma or equivalent
Strong organizational and administrative experience
Experience coordination documentation, compliance, or system administration
Strong written and
Ability to manage multiple priorities independently
Strong commitment to a team-oriented approach.
Strong personal skills to interact with tenants, vendors, contractors, and HCP Management
Proficiency in Microsoft Office including Word, Excel, and Outlook.
U.S. Work Authorization (required).

Nice To Haves

Degree from a two or four-year college or university.
Experience and/or Training with Yardi software

Responsibilities

Administrator for regional work order and purchase order systems
Oversees regional invoice routing and documentation accuracy withing established workflows
Maintains contractor insurance documentation and vendor compliance record
Organized and submits required inspections, warranties, and compliance documentation into designated systems
Manages regional master files including purchase orders, completed capital projects, and maintenance documentation
Maintains regional project tracking logs and generates reminders for time-sensitive initiatives
Oversees leased fleet coordination including tracking, invoicing organization, fuel documentation, and reporting support
Supports regional budget planning by organizing fleet and operational data as requested by leadership
Completes day-to-day tracking of paperwork and data entry.
Manages door and access control coordination for tenants and employees within assigned region
Oversees security camera system coordination within assigned region
Reviews and monitors system data integrity within Yardi and related operational platforms
Assists in preparation of regional operational reporting packages as requested
Coordinates cross-functional meetings, documentation, and follow-up tracking for regional initiatives
Supports both Facilities Directors and Real Estate Managers with regional administrative projects
Completes day-to-day tracking of paperwork and data entry
Assists with miscellaneous regional projects as assigned
All other duties as assigned