Property Assistant

Camelot Services•Austin, TX

About The Position

Camelot is seeking a Property Assistant to provide day-to-day support for a client’s property management operations, tenant relations, vendor management, and accounting processes. The role serves as an operational hub for the property by responding to work order requests, coordinating site services, maintaining financial and compliance records, and ensuring tenants, vendors, and internal teams receive the information and support they need. The ideal candidate is organized, responsive, detail-oriented, communicates effectively, and can track multiple priorities while ensuring follow-through. Responsibilities are grouped by function. Other duties may be assigned as operational needs change.

Requirements

Strong organizational skills and attention to detail, particularly with financial, compliance, and tracking documents.
Clear, professional written and verbal communication skills for working with tenants, vendors, and internal teams.
Ability to prioritize and manage multiple requests in a fast-paced, service-oriented environment.
Proficiency with standard office software, including email, spreadsheets, calendars, and document management tools.
A customer-service mindset, sound judgment, and discretion when handling tenant, vendor, and financial information.

Nice To Haves

Experience with work order, purchasing, or property management systems.
Experience in property management, facilities, operations, or administrative support.

Responsibilities

Support day-to-day client property management operations and help ensure the property is maintained to a high standard.
Conduct property inspections, document findings, and follow up on identified issues.
Respond promptly and professionally to work order requests, keep requesters informed, submit complete and accurate work orders, and track them through completion.
Prepare and process requisitions and purchase orders according to company and client procedures.
Complete credit card reconciliations, ensuring charges are supported, correctly coded, and submitted on schedule.
Track costs against budget lines, support budget allocation, and flag variances.
Review weekly open-purchase-order reports, follow up on outstanding items, close completed purchase orders, and escalate aged or blocked items.
Serve as a liaison with client tenants regarding site service needs, responding promptly and coordinating resolutions.
Support badging requests, including intake, processing, and coordination with client tenants and site security as applicable.
Coordinate tenant events, including planning support, communications, scheduling, and day-of logistics.
Track certificates of insurance and vendor compliance, requesting updated documents before they expire.
Initiate contract renewals and track timelines to help maintain uninterrupted services.
Draft agreements and renewals for review and approval.
Coordinate vendors for scheduled and ad hoc work, including scheduling, site access, and follow-up on deliverables.
Update internal trackers and folders and keep records accurate, organized, and easy to retrieve.
Maintain the internal operations calendar, including inspections, vendor visits, events, and key deadlines.
Take meeting notes that capture decisions, action items, owners, and due dates, and distribute them as directed.