Property Assistant

CAMELOT SERVICES INC • West Lake Hills, TX

2h

About The Position

Camelot is seeking a Property Assistant to provide day-to-day support for a client’s property management operations, tenant relations, vendor management, and accounting processes. The role serves as an operational hub for the property by responding to work order requests, coordinating site services, keeping financial and compliance records current, and ensuring tenants, vendors, and internal teams have the information and support they need.

The ideal candidate is organized, responsive, and detail-oriented, with strong communication skills and the ability to manage multiple priorities while following through reliably. Other duties may be assigned as operational needs change.

Requirements

• Strong organizational skills and attention to detail, particularly with financial, compliance, and tracking documents.
• Clear, professional written and verbal communication skills for working with tenants, vendors, and internal teams.
• Ability to prioritize and manage multiple requests in a fast-paced, service-oriented environment.
• Proficiency with standard office software, including email, spreadsheets, calendars, and document management tools.
• A customer-service mindset, sound judgment, and discretion when handling tenant, vendor, and financial information.

Nice To Haves

• Experience with work order, purchasing, or property management systems.
• Experience in property management, facilities, operations, or administrative support.

Responsibilities

• Support day-to-day client property management operations to ensure the property is maintained to a high standard.
• Conduct property inspections, document findings, and follow up on identified issues.
• Respond to incoming work order requests promptly and professionally, keeping requesters informed of status.
• Submit work orders accurately and completely and track them through completion.
• Prepare and process requisitions and purchase orders in accordance with company and client procedures.
• Complete credit card reconciliations, ensuring charges are supported, coded correctly, and submitted on schedule.
• Track costs against the correct budget lines and flag variances to support budget allocation.
• Review the weekly open-purchase-order report, follow up on outstanding items, close completed purchase orders, and escalate aged or blocked items.
• Serve as a liaison with client tenants for site service needs, responding promptly and coordinating resolution.
• Support badging requests, including intake, processing, and coordination with client tenants and site security as applicable.
• Coordinate client tenant events, including planning support, communications, scheduling, and day-of logistics.
• Track certificates of insurance and vendor compliance, requesting updated documents before expirations lapse.
• Initiate contract renewals and track renewal timelines to help ensure uninterrupted services.
• Draft agreements and renewals for review and approval.
• Coordinate vendors for scheduled and ad hoc work, including scheduling, site access, and follow-up on deliverables.
• Update internal trackers and folders, keeping records accurate, organized, and easy to retrieve.
• Maintain the internal operations calendar, including inspections, vendor visits, events, and key deadlines.
• Take meeting notes capturing decisions, action items, owners, and due dates, and distribute them as directed.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed