Property Assistant (6 months temp)
Associa•Boston, MA
•$20 - $24•Onsite
About The Position
The Dartmouth Group is hiring a Property Assistant to support its luxury condominium community in the heart of Back Bay. This is a 6-month temporary position.
Requirements
- High school diploma or GED equivalent is required.
- 1+ years of office admin, office support, clerical experience in community management, property management, leasing, apartment management, hotel, or hospitality industries.
- Professional communication skills, written and spoken.
- Customer service driven and team oriented.
- Punctual, reliable, dependable, proactive communication style, takes the initiative, and attention to details.
- Well versed in Word, Excel, and Outlook.
Responsibilities
- Serve as the primary administrative point of contact for residents, unit owners, and prospective residents.
- Process move-in, move-out, and renovation documentation.
- Prepare welcome packets and orientation materials for new residents.
- Maintain confidentiality of resident information and Association records.
- Assist residents with BuildingLink registration, updates, and account management.
- Manage and maintain BuildingLink records, announcements, reservations, work orders, package logs, resident directories, and electronic communications.
- Support the General Manager and Director of Facilities & Operations in the execution of special projects, resident initiatives, and operational programs.
- Assist as needed in supporting the front of house staff, including covering breaks, and absences.
- Assist with accounts receivable collections and owner account inquiries.
- Process daily resident charges.
- Generate resident financial statements, and assist with resident questions.
- Process invoices and code expenses for management review.
- Prepare monthly management reports and resident communication materials.
- Maintain records of contracts, warranties, and vendor agreements.
- Assist in preparing Board meeting packets and supporting materials.
- Attend Board and committee meetings as requested and prepare meeting minutes.
- Coordinate committee communications and scheduling.
- Assist with tracking preventive maintenance schedules.
- Coordinate vendor access and maintain vendor compliance documentation.
- Maintain key, fob, parking, and access control records.
- Assist with emergency communications and resident notifications.
- Support package management and resident deliveries when needed.
- Other duties as requested.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
