Property Administrator

BGO Real Estate•Toronto, ON

46d•$55,000 - $65,000

About The Position

Located in Toronto / Mississauga, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an assigned portfolio.

Requirements

Experience: 3+ years high level administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.
Education: High school diploma supplemented with some post-secondary accounting and computer courses in related field.
A highly organized individual who has an eye for detail and accuracy.
General accounting knowledge.
Relationship/Leadership Skills: Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.
Organizational/Multi-Task Skills: Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities; ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.
Computer Skills - Strong skills in Microsoft Office including Word, Excel & Outlook.
Police Clearance: A criminal verification check is required for employment.

Nice To Haves

Experience in real estate operations an asset.
Previous experience in JDE and Yardi software programs would be an asset.

Responsibilities

Responsible for providing support for all aspects of day-to-day accounting and administrative activities for the portfolio
Accountable for rent collection, cheque posting and application of money to tenant accounts.
Liaise with tenants and accounting regarding accounts receivable matters
Report weekly on status of account receivables
Responsible/Accountable for reviewing monthly recurring billings
Process all invoices and related reports as assigned
Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
Prepare and distribute tenant requisition for chargebacks.
Type and distribute correspondence to tenants and tenant data base management
Assist with preparation for the annual budget process for assigned buildings within the portfolio.
Prepare Rental Letters
Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
Read and understand leases to ensure accurate information is received and maintained.
Read and review Lease Review Checklists and reports (LRC'S)
Maintain and update security deposit reports.
Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
Complete all administrative functions relating to property management as specified.
Liaise with tenants and contractors as required or directed.
Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility.
Other duties as directed