Property Administrator

BGO Real Estate•Vancouver, BC

2d•Onsite

About The Position

The Property Administrator is responsible for providing support for the day-to-day administrative activities for an assigned portfolio. BGO Properties is a premier provider of commercial property management and leasing services in Canada, managing a diverse portfolio of over 400 properties totaling more than 67 million square feet. As part of the global BGO family, they leverage international expertise and local market insights to provide high-quality services across various commercial real estate sectors. BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Requirements

3+ years of high-level administrative related experience, with a strong financial acumen.
Ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.
High school diploma supplemented with some post-secondary accounting and computer courses in a related field.
A highly organized individual with an eye for detail and accuracy.
General accounting knowledge.
Able to communicate effectively and professionally, both orally and written.
Able to develop and sustain cooperative working relationships.
Professional phone manner.
Mature and self-motivated team player.
Committed to personal growth and integrity aligned with Company objectives.
Able to allocate one's time effectively.
Able to handle multiple demands, tight deadlines and competing priorities.
Ability to work under pressure and achieve quality results.
Adaptable to constant change.
Extremely punctual and reliable.
Strong skills in Microsoft Office including Word, Excel & Outlook.
A criminal verification check is required for employment.

Nice To Haves

Experience in real estate operations.
Previous experience in JDE and Yardi software programs.

Responsibilities

Providing support for all aspects of day-to-day accounting and administrative activities for the portfolio.
Accountable for rent collection, cheque posting and application of money to tenant accounts.
Liaising with tenants and accounting regarding accounts receivable matters.
Reporting weekly on the status of account receivables.
Reviewing monthly recurring billings.
Processing all invoices and related reports as assigned, including matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
Preparing and distributing tenant requisition for chargebacks.
Typing and distributing correspondence to tenants and managing the tenant data base.
Assisting with the preparation for the annual budget process for assigned buildings within the portfolio.
Preparing Rental Letters.
Monitoring and tracking vacant unit utility accounts and ensuring all accounts are on PAP.
Reading and understanding leases to ensure accurate information is received and maintained.
Reading and reviewing Lease Review Checklists and reports (LRC's).
Maintaining and updating security deposit reports.
Maintaining and updating tenant information, including phone numbers, contact names and emergency contact information as changes occur.
Ensuring all tenants have provided current insurance certificates that are in compliance with the lease agreement.
Completing all administrative functions relating to property management as specified.
Liaising with tenants and contractors as required or directed.
Embracing and proactively supporting BGO's culture of environmental responsibility and social responsibility.
Other duties as directed.