Property Administrator

DRF Construction • Bloomington, MN

3d • $25 - $29 • Onsite

About The Position

The Property Administrator plays a crucial role in ensuring the smooth operation and management of properties within the portfolio. This position is responsible for overseeing the day-to-day administrative functions, including tenant relations, lease management, and property maintenance coordination. The ideal candidate will work closely with property owners, tenants, and service providers to ensure that all aspects of property management are handled efficiently and effectively. By maintaining accurate records and providing exceptional customer service, the Property Administrator contributes to the overall satisfaction of tenants and the success of the property. Ultimately, this role is vital in enhancing the value and appeal of the properties managed under the umbrella.

Requirements

• Minimum of three (3) years experience in accounting and administrative work.
• Experience in reading and interpreting real estate leases/contracts.
• Must be highly organized and have ability to manage multiple projects simultaneously.
• Must have an appropriate level of assertiveness, a sense of confidence in dealing with difficult issues.
• Strong verbal and written skills are a must.
• Attention to detail and quality control are critical.
• High school diploma or equivalent.
• Proven experience in property management of three (3) years or a related field.
• Strong organizational and multitasking skills.

Nice To Haves

• Previous property management experience is preferred.
• Real estate knowledge preferred.
• Bachelor's degree in Business Administration, Real Estate, or a related field.
• Familiarity with property management software and tools.

Responsibilities

• Maintain all aspects of the managed portfolio and/or on-site office to ensure the office functions in a smooth and efficient manner. Related activities include, but are not limited to, directly interfacing with tenants, vendors, owners, and the general public, dispatching maintenance personnel, and maintaining all required office supplies and materials.
• Support our property management team by interacting with tenants, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, interacting with vendors in most service industries, and tracking certificates of insurance.
• Act as a liaison between tenants and building staff to ensure our buildings are clean, functional and welcoming. You are accountable, collaborative, and demonstrate enthusiasm for implementing innovative ideas in a team environment.
• Establish and maintain required tenant files, including lease files. Follow procedures to document any tenant adjustments and modification utilizing billing change notice. Track tenant and maintain up-to-date emergency contact information.
• Assist Property management team in compiling monthly and quarterly reports.
• Review the rent increase reports on a monthly basis to ensure accuracy. Review property Rent Rolls on an ongoing basis for accuracy.
• Maintain/manage all related office manuals, files, computer files, and maintenance contracts.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED